Outlook 2003, problem sending an email to a distribution list

[iamtheborg]

I want to prepare emails to everyone on a distribution list, and then customize them. But, I haven't been able to do this--when I prepare the emails, they are all sent automatically.

Is there a way to prepare the emails and then customize and send them one at a time?

 

[paulha]

Can you clarify ?

You want to send a custom/unique email to individuals that happen to have their email addresses in a DG somewhere ?

 

[iamtheborg]

Yes. I have a dg, and want to send the same text in each message, but send each email with a different attachment and perhaps customize certain messages. I'm emailing statements, if that helps explain things.

Thank you so much for responding.

 

[paulha]

Good evening Borg

Don't thank me just yet, you haven't got a solution yet ! ;-)

So it is more of an email-merge you are after doing ?

What application produces the statements for you ?

 

[paulha]

Assuming that your statement package cant email merge, the following may well work for you. It would be my first choice solution, as it is written by a Microsoft MVP. Complicated though :

http://word.mvps.org/faqs/mailmerge/MergeWithAttachments.htm

Second choice would be a third party add on. I cannot recommend any of the products as I haven't used any of them, but slipstick is often referred to /referenced on tek-tips forums

http://www.slipstick.com/addins/mail.htm

If you somehow produce your statements with Word, this may do it for you

http://office.microsoft.com/en-au/assistance/ha011464811033.aspx

Cheers

Paul

 

[eyec]

it sounds like a database program would be the way to go.

 

[iamtheborg]

I have an ACT! database, which seems to have the same problem...no one could answer my problem on the ACT! thread, so I thought I'd try the same Q for Outlook, and see if I could migrate the solution over, or send my ACT! mailing through Outlook.

 

[iamtheborg]

Paula,

I generate the statements out of Word, and then make them into individual Acrobat files before sending them.

 

[paulha]

Afternoon iamtheborg

First of all, I would extract the names out of the distribution list, so that when you do the email merge, you can customise content to individuals. The merge needs to be initiated from a non-Outlook application.

If you can live with sending out word statements, I would go for solutions 1 or 3 in my reply above. If you want to send out PDF attachments, I would try out one of the products on the slipstick link ?

There are bolt ons for ACT email merge available :

http://clusty.com/search?v:file=viv...list&v:state=root|N1079&id=N1079&action=list&

(again, I cannot recommend any, as I have not used any of them)

Does ACT! run as a bolt on to Sage ? Something in my depleted memory cells is telling me that Sage 12 has the functionality to emailmerge statements. I may be wrong on this, and / or it may be irrelevant anyway.