Workflow Map with document and email

[jamthoyoung]

Hi,

This is my first post here on Tek-Tips.

We are trying to build a Workflow Map that sends an email when a document is loaded into livelink:
-A document is loaded into Livelink
-The workflow will start
-A Process Step will start and send an email
-One of the categories of the document will contain the email address
-One of the categories of the document will contain the subject line
-A link to the document will be stored in the body of the email.

Is the above possible with a simple Workflow Map, or will it require other knowledge (OSCript, etc)?

Any advice would be appreciated on the best approach.

Regards
James

 

[ggriffit]

James,
The WF part is relatively simple, you may be some modules that will provide the link between document being added and a WF being started, but this is also a relatively simple customisation using OScript to achieve.

Greg Griffiths
Livelink Certified Developer & ECM Global Star Champion 2005 & 2006

http://www.greggriffiths.org/livelink/

 

[appnair]

As Greg posted Out Of the Box livelink workflow does not have this.OT has a module that they sell(or maybe free) called XML WF Extensions that will do this using only xml knowledge and livelink business user knowledge.Mostly most of the info in livelink can be xmlexported and you can use its methods(xml parsing methods).If you know oscript(the language of livelink) it is a very staright forward thing to do.I have done some stuff with XMLWFEXTNS and I am a oscript programmer as well.The steps it took me to do one exercise was I can say very many compared to what it would have taken me to do in oscript.Similarly nowadays there are other companies(GCI,Webreports) etc also who has built a eco system over standard livelink workflow

Well, if I called the wrong number, why did you answer the phone?
James Thurber, New Yorker cartoon caption, June 5, 1937
Certified OT Developer,Livelink ECM Champion 2008,Livelink ECM Champion 2010

http://www.tek-tips.com/faqs.cfm?fid=2884

http://www.linkedin.com/in/appunair

 

[jamthoyoung]

Ok. Thank you for your response. So my understanding from your post is:

[ol]
[li]I will not be able to acheive this with only a WF Map[/li]
[li]I can build this in oscript, or[/li]
[li]I can invest in XMLWFEXTNS[/li]
[/ol]

 

[appnair]

there are no inbuilt listeners in OOB livelink.For E.g you say when a document is loaded you want to start a workflow.Oscript modules not free can do this. A poor man's methodology will be.
1)Run a scheuled report on a folder where documents that I am interested in gets loaded.You can write this very easily in .net java so long as you have a connection to the livelink database
2)for new documents start a workflow with lapi or webservices or oscript or email enabled workflows(ask if your org has elink)

Hope that helps


Well, if I called the wrong number, why did you answer the phone?
James Thurber, New Yorker cartoon caption, June 5, 1937
Certified OT Developer,Livelink ECM Champion 2008,Livelink ECM Champion 2010

http://www.tek-tips.com/faqs.cfm?fid=2884

http://www.linkedin.com/in/appunair