Word Forms, Protection, and TOC 1

[Graffy]

Hi, I have a document with 20 pages of text with 6 pages of forms at the end. I want the all the text to be protected, but I also would like the Table of Contents to work.

Right now, I have it all protected, and the forms work fine, but when I control-click on a Table of Contents line, it takes me to the first form field, not the correct page in the 20 pages of text.

Is there a way to do this?

Thanks!

 

[fumei]

Not without unprotecting the document. When a document is protected for form you can not, by definition, move the cursor (the Selection) into any area of the document. And there you go. The hyperlink operation from the ToC will not be able to go to its target. So it goes to the first place it can go.

The whole point of forms is the input of data into those formfields, not reading of text in the document. This is a design issue.

That being said, it IS possible to use the hyperlinks of a ToC if the Section it is going to jump to is NOT protected for forms. Therefore, judicious use of Continuous Section Breaks will work. Keep the Section(s) with your formfields protected, but unprotect the text areas you want to jump to using the hyperlinks of the ToC.

Of course that means those areas are user changeable/editable. You can not have both ways. It is either protected (and you can not hyperlink into it), or it is not protected (and you CAN hyperlink into it).

faq219-2884

Gerry
My paintings and sculpture

 

[Graffy]

Thanks for the detailed response Gerry. I was afraid that was the case.

 

[tf1]

You should be able to place the ToC in its own section using continuous section breaks. Then protect all but that section as a form (needs Word 2003 or later - I'm pretty sure you couldn't do it in earlier versions.


Regards: tf1

 

[fumei]

You should be able to place the ToC in its own section using continuous section breaks. "

Yes, you should be able, and can, but it does not make any difference. You can scroll a document now, to SEE the parts that protected - say the ToC, and you can click the hyperlink - the popup appears, and it will accept a click. Does not matter. The hyperlink will still jump to the first place it can, NOT the target. That will be the first formfield, regardless of location.

If the target itself is in a protected section, then it does not make any difference whatsoever if the ToC is in a protected section, or not.

A protected section does not allow the Selection (cursor) to go there. Period. So a hyperlink in the ToC - whether the ToC Section is protected, or not - will not be able to move to its target.

Are you saying you CAN do this with 2003? You have actually done this? I do not have 2003, so I will accept your word if so. Are saying that a hyperlink, in 2003, will move the Selection (cursor) into a protected Section? If that is correct...what can you DO there? If the location jumped to is, in fact, inside a protected section?

faq219-2884

Gerry
My paintings and sculpture