Too Many Entries -> Distribution List 1

[1DMF]

Hi,

I run a newsletter and use MSO2003 Outlook to maintain a distribution list for newsletter subscribers.

The last newsletter I sent I received many NDR's with the reason 'Too Many Entries', which hasn't happened before.

OK, I've Googled and it goes on about anti-spam restrictions many email providers have put in place...

But this is not spam, they have all requested to receive the email.

Some solutions mention creating multiple distribution lists and sending one at a time, but that's impossible to manage, how can I tell if the email address has already been added to the DL without checking each separate DL?

So my main question...

Is there a way round this or does this mean MSO Outlook is no longer a viable option for maintaining Distribution Lists?

If some of the fundamental and basic functionality of Outlook is no longer usable , it seems to make using Outlook pointless, or at least me bothering to upgrade my Office anymore.

Does MSO2007 have better functionality and would it solve my problem if I upgraded, or is it as I fear, not worth it as MSO Outlook no longer functions correctly in this current world of spammers?

Thanks,
1DMF

"In complete darkness we are all the same, only our knowledge and wisdom separates us, don't let your eyes deceive you."

"If a shortcut was meant to be easy, it wouldn't be a shortcut, it would be the way!

 

[dublklik]

are your recipients in the To section or BCC'd or are you using a particular program to address the emails? I would guess that the recipients servers are rejecting it based on the number of names, not an Outlook problem. You could try to hide the number of names by bcc (not sure if that would work)

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[58sniper]

opt-in or not, receiving orgs can certainly limit how many recipients a message can have before deciding whether to deliver it.

Multiple DLs is an excellent method. And, if you use some parameter to divide the recipients among them (say, last name), then managing them isn't a problem. Even if recipient servers weren't blocking the messages, Outlook does have a limit as to how big a DL can be.

Pat Richard MVP
Plan for performance, and capacity takes care of itself. Plan for capacity, and suffer poor performance.

http://www.ucblogs.net/blogs/exchange/

 

[1DMF]

OK Thanks Pat,

I'f i'd know this I may have written my own system and then could have looped the DL and sent emails individually.

I opted for Outlook as I decided to make designing the newsletter easy I'd use Word, coupled with the ability to 'send to mail recipient', It looked like finaly Microsoft were producing and Office package that really statred to intergrate nad work with each other, giving you power plus ease of use.

But I supose that was just asking too much - lol.

I've split my DL's into A-N , M-Z and will split further as required, pain in the butt though, If it gets too big i'll end up having to send 26 emails for each DL list A-Z, and what happens when one letter gets too many recipients?

I'm not there by a long chalk so, I guess i'll cross that bridge when and if I get to it.

"In complete darkness we are all the same, only our knowledge and wisdom separates us, don't let your eyes deceive you."

"If a shortcut was meant to be easy, it wouldn't be a shortcut, it would be the way!

 

[1DMF]

Dublklik,

They were Bcc, I wouldn't send a newsletter which showed the recipients all other email addresses, that's not in line with Data Protection protocol.

"In complete darkness we are all the same, only our knowledge and wisdom separates us, don't let your eyes deceive you."

"If a shortcut was meant to be easy, it wouldn't be a shortcut, it would be the way!

 

[strongm]

>coupled with the ability to 'send to mail recipient', It looked like finaly Microsoft were producing and Office package that really statred to intergrate nad work with each other

But Word has had this ability since at least Word 97 ...

>then could have looped the DL and sent emails individually

A few ISPs check and block this as well. For example (selecting a random UK service provider) Calco have a limit of 50 emails per every 10 minutes.

>MSO Outlook no longer functions correctly in this current world of spammers?

I don't think that Outlook can be held to be at fault for configuration settings on 3rd party mail gateways. Most other generic email clients will be affected in the same way.

 

[1DMF]

I've never used word 'file->send to mail recipient' in 97?

I don't beleive it is my ISP blocking the sending, but I could be wrong.

hmm, perhaps I should hand roll my own mailer and simply save the raw HTML from the newsletter to be sent that way.

I'm all for eradicating spam, but it seems all solutions being implemented, hinder all mail including legitimate, I guess it's a difficult one for any program to truely identify spam , vs legitimate.

Hey I bet some of those viagra, enlargment and other emails are legitimate to some customers - lol



"In complete darkness we are all the same, only our knowledge and wisdom separates us, don't let your eyes deceive you."

"If a shortcut was meant to be easy, it wouldn't be a shortcut, it would be the way!