Store variable in word document? 1

[hstijnen]

Hi,

I've the following problem: I've a word template and a set of documents based on that template. When the template is updated (same name and location), the documents are connected with the the new template, but are based on the elder version of the template. I would like to recognise that situation.

My question is: is it possible to store a variable or something like that in a document that corresponds with a version number in the template, in order to check the version?

Thanks for ideas,

Henk

 

[TonyJollans]

Hi Henk,

Certainly possible. You can use Document Variables or Properties and put code in the Document_Open event of the Template to check the Document being opened against the Template, and do as you will.

Enjoy,
Tony

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[fumei]

You certainly could use a variable and do checking. However, if you put the following into the template Document_Open event, any document created from the template will, on being opened, update the styles and save the document. That is, any changes to the template styles will automatically updated.

With ActiveDocument
 .UpdateStylesOnOpen = True
 .Save
End With

If, on the other hand, you are talking about content in the template - that is a completely different question. But since you have not specified this....

Gerry

 

[hstijnen]

Thanks for the suggestion, Gerry.
I'll do it with variables, for I want to handle docs from inside and outside my company different. An outside doc will be based on Normal.dot, and I want to discriminate it from an intern doc on Normal.dot.

 

[fumei]

Then you are using templates incorrectly. Your documents should NEVER be based on Normal.dot.

Gerry

 

[mintjulep]

Your documents should NEVER be based on Normal.dot.

Why not?

Any new document not based on some other template is by default based on Normal.dot.

 

[fumei]

Precisely. Properly, all documents should be based on a specific template, not normal.dot.

The reason being, normal.dot is the file used by Word itself. It gets heavy I/O - reads and writes. Microsoft itself recommends using proper templates - that is, user/organization created templates for documents. Normal.dot gets corrupted easily - even Microsoft says that. For THAT reason, deleting normal.dot is one of the first things troubleshooters of Word suggest.

And, in fact, deleting normal.dot IS one of the things that can often fix problems. Because it DOES get corrupted.

Therefore, basing documents on normal.dot - even though most people do so - is not the best thing.

I never make documents from normal.dot. My normal.dot is tiny, tight and clean. All autotext entries, all autocorrect entries, all styles, all macro code, all of it is in other .dot files. Entries, or code, that I commonly use are in a .dot file that is loaded globally, so these are always available - just like they would be in normal.dot.

These .dot files are, of course, backed up.....

Gerry