Sharing Calendar

[Rookcr]

Here is the deal.

The president of our company wants to share his calendar with his secretary. He wants other people to see his availability for meeting requests. He would like his secretary to be able to make changes and he wants to be able to hot sync his palm. Where do I start? Using Exchange 5.5 outlook 2000.

Thanks

 

[OzDog]

Options, Options, Options - There are quite a few ways to do it.

The easiest to master is the "Delegates" tab in MS Outlook Options (Tools -> Options). Click Add, select user name, decide on their level of access. Presto.

Oh- and on the secretary's Outlook make sure you choose "File -> Open -> Other User's Folder", and then type the boss' name and choose Calendar. Alternatively, you can open the "Tools -> Services" double-click the Exchange Server and under advanced choose to open the president's mailbox. Cheers,
Sam

Please let members know if you found their posts helpful.

 

[Zelandakh]

That's one of many ways...

Hot sync palm - use the installer on the palm CD but not the first one, its the one in the subfolder (not got the cd to tell you the name). Make sure all contacts are in the contacts folder and not sub folders or it doesn't work.

 

[it4bwk]

It is my understanding that a Palm will only sync to a local storage folder such as PST or OST. Not aware that it can use the Exchange Store.

Free and Busy data should be publishing to the Exchange server as is, regardless of where the emails are delivered.
That would give others the ability to see his availability but not the content of his appointments.

You can use "Net Folders", an Outlook option to 'share' a Contacts, Calendar, and Tasks folder. Beware that the updates are sent via email between CEO and Assistant, default update time is 30 minutes, and it takes several minutes for Outlook to process the updates once recv'd. You can change the update time to 5 minutes. This option is added on first use from the File, Share, and choose a folder. Make sure you have the correct source disk you used to install Outlook or Office available.

If your CEO is like mine - we use Net Folders and Palms - get a Palm and test this so you know how it's going to work.