public folder calendar

[msteder]

I have created a public folder calendar to book the conference room for meetings at my company. I have discovered that when I schedule a meeting I have to do it in my local calendar and include the email address conferenceroom@hello.com in order for it to populate both my personal calendar and the public folder calendar. The question I have is when I choose attendees I have to manually type in conferenceroom@hello.com. Nothing shows up under the show names from the public folders. Ideally I'd like to have conferenceroom show up there, but alternately I could deal with that email address showing up in the Global contacts address book. How do I do either? thanks.

 

[msteder]

In System Manager Right click on the public folder and choose properties then exchange advance, uncheck "hide from Exchange address Lists"

Now you'll be able to see the email address in your global address list, you can even go to the Email Addresses tab and include aliases for this.

 

[hulsec]

I know in Exch 5.5, calendar public folders didn't publish free/busy information for users to see when scheduling.

We will be upgrading shortly and I am wondering if that "feature" has been fixed?

 

[msteder]

Yes, Outlook has a Scheduling Tab that shows whether the attendee you choose is free/busy.

 

[ShackDaddy]

Another way to go about this is to actually create the meeting from within your public folder and then invite yourself and everyone else. Once you accept the invitation, the appointment will be in your calendar. This way you don't have to mess with dealing with the public calendar as an emailable entity in and of itself.

ShackDaddy