I have set up a public calendar called Conference room 1 for booking purposes in Exchange 5.5 SP4 and have configured appropriate permissions. My problem is when my secretary goes into her calendar and create a new appointment/book the room and then invite the "conference room 1" as the resource we are unable to view that calendars schedule (I made sure that I unchecked "hide from global address book so that we may select it in outlook), It shows that the calendar information is unavailable according to the legend at the bottom of the "invite" page. I am however able to see everyone elses schedule when I invite them to attend just not the resource "Conference Room 1" which is a public forder (calendar) for that matter. Is this the limitation of using public folder/Calendar or is there some setting I am just missing? Any help would be greatly appreciated. I
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Public Calendar Resource!! 1
- Thread starter jangeja
- Start date
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1
- #2
rubbaninja
MIS
Keeping calendar data in a public folder means that all users have to manually manage that resource. Manually scheduling commonly used resources not only is a nuisance but also negates the advantage of having the resource accept appointments. Further, if you're not careful, you can create schedule conflicts, because calendar objects in public folders don't publish free/busy information.
When you create a mailbox for a resource and set it up as a delegate in Outlook, the mailbox can automatically manage the resource schedule. When a user schedules an event for a resource that has a mailbox, the mailbox (or, more properly, its client) automatically handles updating the schedule, publishing when the resource is available, and so on. No one has to do anything except invite the resource to take part in the meeting. Try using a mailbox instead of a public folder; you'll like the extra features.
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When you create a mailbox for a resource and set it up as a delegate in Outlook, the mailbox can automatically manage the resource schedule. When a user schedules an event for a resource that has a mailbox, the mailbox (or, more properly, its client) automatically handles updating the schedule, publishing when the resource is available, and so on. No one has to do anything except invite the resource to take part in the meeting. Try using a mailbox instead of a public folder; you'll like the extra features.
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- Thread starter
- #3
OK I understand that in Exch 5.5, calendar public folders do not publish free/busy information and therefore do not work well for resources. (Seems to me to negate the whole purpose of having a publically accesible calendar in the first place but I will go with it.)
We are getting ready to upgrade to Exch 2003.
Has this problem been corrected in the new version?
From what I have read you can not have a resource mailbox without creating a seperate user account in AD which we don't want to do.
We are getting ready to upgrade to Exch 2003.
Has this problem been corrected in the new version?
From what I have read you can not have a resource mailbox without creating a seperate user account in AD which we don't want to do.
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