Problem with Approve/Reject

[Waynehixson]

We've created a list for activity reports. Most users are "guest/contributor". The submit reports using a sharepoint form for review by administrators. The problem is, once they submit it, they can no longer "see" it anywhere, say if they want to edit it. And then when the administrator rejects an input, the submittor is not notified! Help!

 

[Thomas2000]

Hello,

Might it be so that you are not using the Approve/Rejected view?

You could change so that the Approve/Rejected view is the standard view, then your users should be able to see the documents wether they are pending, approved or rejected.

Regards,
Thomas

 

[Waynehixson]

Hi Thomas2000,

Thanks for the response! However, these people are all contributors only, I don't think they see an Approve/Reject view? Also, it says that the contributors will be notified if an input is rejected. I assumed this would be by email and that'snothappening either.

Wayne

 

[Thomas2000]

Hi,

You can set a view to be a default view, so the contributors should be able to see that approve/reject view.
Also if you are using a standard out-of-the-box installation and no 3rd party webparts that handles this, then the users will have to set an alert by themselves for on the dcoument library or documents so that they will receive an alert, that is not something that is set by default.

I am running approve/reject view on one of my sites and we are not having any problems there. What needs to be done is that you have to set that approve/reject view as the defaulty view, which will mean that anyone goig to the site will see the approve/reject view.

Have you applied any 3rd party webparts for this or are you running "out-of-the-box"?

Regards,
Thomas

 

[Waynehixson]

Thanks! No we are just using it "out of the box". Do you have 3rd party webparts that would help?

I don't really want the readers of the reports to get the Approve/Reject view as the default, as the purpose of using that feature is so our customers just see the approved view.

Thanks again

 

[Waynehixson]

PS I went to the site and it appears that to set an alert to see if my input was changed (approved/rejected), I will be notified of all changes? This was in the site settings. That's not really what I needed either; wanted to just be notified if one of my items was changed.

 

[Beowulf005]

Maybe one thing you could try to do is create a view called "My reports" and filter the list to only show items equal to [me]

This should show them any report they have submitted regardless of aproved or rejected.

GL

When fustrated remember, In the computer world there is allmost always a backdoor.