Outlook 2003 ? on Managing Contact Files 1

[scottsmith001]

In Outlook 2003, I am having difficulty understanding the way Outlook contacts are managed. Where can I find information about default contact files and how to prioritize them (changing the contact file that is the default file that emails look at for address info.)? In my “Contacts” view, I can see multiple contact files that I have created, then... when I go to address an email, the contact file that I am looking for is not available. I am sure that I am missing a basic concept... but have not been able to find answers at MS or other forums.

 

[smah]

I haven't used 2003 very much, so I can't give specifics, but in general all versions of Outlook can use multiple/different address books -including Contacts, Windows Address Book, Personal Address Book and possibly others; perhaps this is the behavior that you're seeing. To get Outlook to use your Contacts, right-click on the Contacts folder, and select Properties. You should find a checkbox for something like 'use this folder as an e-mail address book' or something similar.

 

[scottsmith001]

That was it!! Wow... go figure. It was driving me crazy. Thanks for the help.

scott

 

[itseasypc]

Im having the same issue and have done as suggested but its not now showing as my defualt contact list. Every time i go to compose and email and click on the to: link to insert address i get an error message sayin the "addrerss list could not be displayed. the contacts contacts folder associated with this address list could not open; it may have been moved or deleted , or you do not have permissions. For information on how to remove this folder from the outlook Adreess book , see more in Microsoft Office Help" i then click ok, a new box opens where i have to click on the drop down box to selecrt the second contacts listing for my contacts to show, then i can select which ones i want to email to. How can i make this the default as its extremely annoying.

Thanks

 

[MNSVB]

I am having a similar problem as scottsmith001 in so much as that I have mutiple contact lists. My problem is exporting all the contacts in order to restore them later after a rebuild of the PC they are on. How do you export multiple contact lists? Do you need to create an export file for each contact list?

Thanks!

 

[itseasypc]

This might help. its a seperate posting i made with the same issue

http://www.tek-tips.com/viewthread.cfm?qid=1014440

Saul