Outlook 2003 - Arranging Sent and Deleted emails 2

[juice13610]

Hello all, new to the forum.

I have a user who gets a ton of email from a ton of people. He likes to group his users so that it could say

+ John Doe
- Jane Doe
- Hi, Ray!
- Your part number
- You get the point
+ Kevin Doe

However, for some reason, Outlook 03 will take the same e-mail address but create and distribute amongst multiple group names. One group is "Mikey G" "Mike G" and "MRobinson." He said that he created the alias "Mikey G," so is there some way that he has negated Microsofts built-in grouping function?
He would like every e-mail from the same e-mail address to be in the same group and can be arranged by date within that group.

Thank you!

 

[lhuegele]

By clicking the "From" field header at the top of his inbox, he should sort messages by that field. He can then right-click on a group and collapse it or all.

The "From" field must match exactly for it to be grouped together with other messages.

Good luck,

 

[juice13610]

I tried that, but that still does not group the people by their e-mail addresses. It still has multiple names for the same e-mail address, which doesn't make a whole lot of sense in the first place!

Thanks for your advice!

 

[lhuegele]

I see what you're saying, but I don't think there's a seperate "From Email" field in Outlook. The "From" field comes directly from the "From" header on inbound emails, and that is in the control of the person sending it or their email server. If the From: header field is in the format of

From: "My Name" <myemail@mydomain.com>

then the from field in Outlook will display what ever is between the quotes and that's what is used for grouping.

Sorry I wasn't more helpful.

 

[juice13610]

At least you attempted! Thank you!

 

[lhuegele]

I just have this feeling that there's some way to change this, so I'll keep looking into it.

 

[Tatertot45]

Have you tried setting up folders for each email address and then writing a rule to put emails from specific addresses into the correspondin folders? I know it is not idea, as you'll have to manuever through the folders, but it might allow you to group the way you want. I was ina production dept where we would recieve 500+ emails per day and that was how we sorted them, then assigned people to a folder.

Hope this at leasts gives you an idea...

 

[juice13610]

Tatertor45, that is a solution I will give a shot! unfortunately, there are hundreds of e-mail addresses that this user is wanting to separate for.

Thank you very much for your idea, I will try it!

Thanks

 

[Gavona]

Instead of moving to folders using rules try assigning to categories. (One category per email address).
Set the view to "group by" category.



Gavin