multiple domains

[ik2003]

I just deployed exchange 2003 server under a MS Small Business Server 2003.

I want to use mutiple domains to receive and send eamils.
I can receive emails from both, let say as an example, "testuser@abc.com" and "testuser@xyz.com" to one email box account, however, I'm unable to control who I use to send. I can only set it up as send emails from one email address.

Is there anyway that I can change the sender email address on the fly?

Or does MS Exhange Server 2003 even support this?


thanks,
ik

 

[markdmac]

Yes, you can do this.

You will first need to enable the virtual IMAP server on Exchange.

Next open Oulook and click Tools, Email Accounts.

Add a New Email Account.

Choose IMAP

Set the IMAP server to be your Exchange Server. Same for the SMTP server.

When a use composes a new message there will be a button for Accounts that will let you choose the account to send from.

Note: you can do the same thing with a POP account but there is an advantage of doing this with IMAP which is that all messages stay on the server with IMAP, so you won't be messing around with the location of your mail where a POP connection would want to download mail from the server.

I hope you find this post helpful.

Regards,

Mark

 

[ik2003]

How do you enable the virtual IMAP server on Exchange ?

thanks for your the answer.


ik2003

 

[markdmac]

Open Exchange System Manager. Expand out your server and go to protocols. Right click the IMAP server and click Start.

I hope you find this post helpful.

Regards,

Mark

 

[ik2003]

After enabling IMAP, how would you differientiate the logon accounts when configuring the new email account in the Outlook client for 2 different email addresses? i.e. "john.smith@abc.com" and "john.smith@xyz.com", where in my active directory I have one John Smith needing to control both email addresses to send and receive emails. Do I need to define different settings on the server side- how?

If I enable IMAP, would this affect how the current users are already get their email? - the current users just points to the Exchange Server.

Also, I'm assuming I can always revert back by disabling IMAP if I wanted to?...many thanks!

ik

 

[markdmac]

IK,

You will of course need to have added both SMTP addresses in the users Email Addresses tab in AD Users & Computers. Aside from enabling IMAP there are no other changes needed on the server and yes, you can always shut down that virtual server. Take a look in your Services control panel and you should see a service for IMAP. Make sure that you have configured it to start Automatically.

On the client side follow the instructions already given above. When the user sends a message they will have a button to select the FROM account.



I hope you find this post helpful.

Regards,

Mark

 

[rbby2003]

ik2003,

This may be another solution.To achieve the goal: 1 user has complete control of 2 different email addresses i.e. "john.smith@abc.com" and "john.smith@xyz.com", send and receive. Create 2 user accounts, 1st with address "john.smith@abc.com", 2nd with address "john.smith@xyz.com", and then forward 2nd user account's email john.smith@abc.com" to the 1st user account's email "john.smith@xyz.com". And then give the 1st user account SEND AS permission over the 2nd user account.

Set up Outlook using the 1nd user account, when you send you can choose from
"john.smith@abc.com" or "john.smith@xyz.com", and it will receive both emails since forwarding configured.

 

[markdmac]

rbby2003 a word of caution for your recommendation. This would require the purchase or use of a second User CAL.

I hope you find this post helpful.

Regards,

Mark

 

[rbby2003]

markdmac,

Thanks for your writing. Actually I am not sure how the license issue works. Let's say I have 20 client licenses for Windows Small Business Server 2003. And I am using the 20 licenses for 20 computers and every computer user ( in the same domain ) has their own mailbox-enabled user account. I have 5 more users, and these 5 users' computers are not in the domain, when I create 5 more mailbox-enabled user accounts in the domain, can they access their mailboxs? Do I have to buy 5 more licenses to make everything work?

Thanks.

 

[markdmac]

It will work, your just not legal. You need an Exchange CAL for every user mailbox you create.

The fines for failing a license audit are not worth the few extra hundred dollars to be legal.

I hope you find this post helpful.

Regards,

Mark

 

[rbby2003]

markdmac,
when I create 25 mailbox-enabled user accounts in the domain, 20 of them will be using the licenses that I have to join 20 client computers to the domain, and the other 5 will use email only. The number of licenses will be the maximum number of users you should create on the server? Exchange licenses and Windows licenses? It is just confusing for me.
Do you mind posting some link about Microsoft license?

 

[markdmac]

It is really rather straight forward. You can create users without creating mailboxes. Each user account needs to have a Windows Server CAL for either per seat or per server.

Your Exchange licenses are totally seperate. You need to have a license for each mailbox you create. Note that adding adresses to an exisitng mailbox is just that and not a second mailbox. If you create a new user and make a mailbox for it then that needs a license.

As a side note, with each Exchange 2003 CAL you get a free Outlook 2003 CAL (but not a full Office 2003 CAL).

With some software ssurance programs, companies can also get the right to let employees use the same licenses at home. This is a special program so you need to make sure you pay for it if you wish to offer this to your employees.

http://www.microsoft.com/licensing/default.mspx

I hope you find this post helpful.

Regards,

Mark

 

[rbby2003]

Thanks, markdmac.

 

[rbby2003]

Hi, all.

This will resolve the license problem, and achieve the same goal: 1 user has complete control of 2 different email addresses i.e. "john.smith@abc.com" and "john.smith@xyz.com", send and receive. Create 1 user account with address "john.smith@abc.com", Create a distribution group with address "john.smith@xyz.com", make the user account to be a member of the distribution group. and grant the user account full control permisssion over the distribution group.


Set up Outlook using the user account, when you send you can choose from
"john.smith@abc.com" or "john.smith@xyz.com", and it will receive both emails because we are using distribution group.