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MS Word - is it possible to reset tracked changes? 1

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Fenrirshowl

Technical User
Apr 29, 2003
357
GB
Dear all

We write many letters to clients. Rather than addressing letters from scratch we normally overwrite a previous letter (saves us checking for the most current address / contact name etc).

Occasionally we need to send letters to other offices to be reviewed. Normally, the reviewer tracks changes so the author can easily see where the changes are.

If you keep on revising letters in this way, tracked changes gets a little confusing as it shows text from several letters before.

Is there any way of opening an old document, resetting the track changes, and then composing the required draft so that when the document is checked and amended the only tracked changes are the most recent?

Alternatively can I draft the document and then copy it all to a new document without copying old amendments? (I thought I would be able to deactivate track changes on the draft and new document, then copy and paste, but when I activated track changes in the new document old amendments were shown).

I admit that ideally there would be a template document with no text, but this was never a process that was put in place.

I'm far more at home with excel or access than word so all ideas welcomed.

Thanks in advance
 
When you make any changes in the document, is it reviewed and done with "Accept all changes"? or just reviewed and kept as it is? Before you make any other changes to that document, the document must be accpted with all the changes made previously. This option is available on Track changes toolbar. So when you come across to view the changes made in last draft, it shows only the current changes. Try this out!

Prashant
 
Many thanks Prahant - it easy when you know how!

For saving me having to rewrite the documents, I'm gladly voting you a star!
 
But you really should learn how to use templates rather than overwriting old letters.
 
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