Invoice "already being paid"

[carol62564]

I have an invoice that I cannot delete. I selected it in Check Maintenance to be paid but tried to cancel it from the check. When I tried to pay it later, the error message is "invoice already being paid". It has not been paid, and I cannot find any way to delete it. Any thoughts? Thanks.

 

[staceyn]

The paid today flag needs to be cleared from the AP4 table.
This can be done using data file display and maintenance.
The flag is in position 90

 

[carol62564]

I am not sure where to find the AP4 table. I go into data file display and maint. but not sure which file it is, or how to actually delete the flag? Guess I'm a beginner at this stuff

 

[dfeller]

When you go into DFDM, type in ap4xxx then press enter. xxx is your company code. So if your company code is ABC, type in ap4abc.

If you don't know what you are doing, you may want to get your reseller involved just to make sure you don't mess anything up.

Dawn

Visit Sage's Online Community

http://community.sagemas.com/sagemas/?category.id=SageMAS90and200Disc

 

[carol62564]

Thanks, Dawn. I've gotten onto DFDM and have found the problem invoice. I don't see anything that looks like the "paid today" flag. Tried to attach a copy of the screen-didn't work. Looks like this:

Key=[00LEO 072508 ]

01 [00LEO 072508 ?80721?80721 00NFor 7/25/08
01: YM3 N N ]
02 350.00
03 .00
04 .00
05 350.00
06 .00
07 350.00
08 .00
09 .00
10 .00
11 .00
12 .00
13 []

That's all there is. Any thoughts? Thanks!

 

[dfeller]

I think you should get your reseller involved. Like I mentioned, if you mess something up you could be in a world of hurt.

Dawn

Visit Sage's Online Community

http://community.sagemas.com/sagemas/?category.id=SageMAS90and200Disc

 

[JonTNC]

have you tried going into ap-> check printing-> select invoice payment selection -> and then click the "clear" button in the lower left corner?

 

[carol62564]

When I go into invoice payment selection, the clear button is grayed out and I cannot use it. I am a novice at it because I always use check maintenance to select invoices for payment, not I.P.S. - just the way I was taught, I guess!