How to Program Micros 3700 POS for Lottery Ticket Sales

[lachilles]

Hello,

The New Jersey Lottery is installing their quick draw lottery game in my bar and restaurant and I would like to know how to program my Micros 3700 POS to ring up lottery sales.

The reason why I want the POS to ring up the sale of lottery tickets, rather than keep it separate, is so that I can track how much each server or bartender sold in lottery tickets and how much money they paid out in lottery winnings, so that they can use just one drawer for both restaurant and lottery sales. I figure it will be better this way rather than having a separate lottery drawer, because then I won’t have several people sharing the one lottery drawer.

The tickets are not taxed, and the money my restaurant receives from the sale of a lottery ticket goes to the lottery, so the sales of the lottery tickets can’t be added to my restaurants total sales.

I do receive a 5% commission on each ticket sold, which I must account for as business income, as well a commission on winning tickets, but I can get any totals I need for accounting purposes from the lottery terminal itself, if it’s too hard to get the POS to produce these totals.

I just want to have the amount sold in lottery tickets and the amount paid out in winnings, to appear as line items on the servers report that I run at the end of their shift, and for the cash due line to reflect these totals, since their bank will now be including the lottery money as well.

Any suggestions on how to best set this up, if it can even be done?

Thank you,
lachilles

 

[Joe C]

For lottery sales, it sounds like you want to create a non-revenue service charge. The only limitation I know to non-revenue service charges is that there can only be one rung up per check. So, for example, if someone sells 10 lottery tickets worth $50 total, you just have to ring it once as $50. Non-revenue service charges will become part of the cash due, but not part of your net sales.

For lottery paid outs, you just need to create a separate paid-out tender. Micros typically has a generic paid-out tender already built; just duplicate that entry and rename it "Lottery Paid" or something.

With the addition of extra service charges and paid-out tenders also comes adding new entries to your report so you can see the totals for each.

Right now, I'm speaking in generic terms because I don't know how familiar you are with Micros configuration. If you need more detail on these steps, let me know.

 

[lachilles]

Thank you for the information, that's exactly what I was looking for. I pretty knowledgeable with the micros configuration so I can handle the configuration. I think I know how to add the paid out key and I think I know how to add a non revenue key as well. Adding the new entries to the reports I'm not sure of, as I only did that once a long time ago when the POS was first put in. To add new entries to the reports, I add them to the system tracking right? Also, I have to unlock the system tracking for editing, as well before I can change it right? I don't remember the steps to unlocking the system tracking, so I will need those steps or a link to those steps.

Thanks again,
lachilles

 

[lachilles]

Hello,

I have another question, when I add the lottery paid-out key to my POS, will it show up on the back office paid-out report? I only ask this question, because the POS has paid-out keys already programmed for various things we pay cash for, and at the end of the month, I print a report from the back office server showing the cash paid-outs to hand to my accountant and I don't want it to interfere with that and mess up those totals.

So I need to keep the lottery paid outs off my monthly paid-out report since they are not my paid-outs, and I am paying out the money on behalf of the lottery.

Thank you,
lachilles