Hidden Comments

[bsquared18]

In WordPerfect, you can place in a document a "comment" that can be seen on screen but isn't printed out.

As far as I can tell, you cannot do the same thing in Word. For example, suppose I want to include a reminder on the first page of a document, but I don't want that reminder to print out with the document. Is there any way to do that in Word?(I know, for example, that you can do it in Excel.)

BB

 

[DarkSun]

You can just goto Insert-Comment.

Then to view comments you goto View-Comments.

 

[bsquared18]

Thanks for the suggestion. I'm afraid that approach won't work for my situation because the approach assumes that the end user knows to look for a hidden comment. I can't assume that. What I need is a comment that is visible but does not print out, as WordPerfect does.

 

[dianemarie]

The user would have to go to Tools, Options and on the View tab, select "Show Hidden Text". Then your comments would show. However, this is dependent on your users selecting this option, you can't set it for them from the document itself.

 

[bsquared18]

Dianemarie, Thank you. I was afraid that was the situation. I wonder why Word doesn't allow you to insert notes that can be viewed on the screen (without having to take special action) but not printed. It's a very helpful feature and probably not that hard to incorporate into a software program. Would there be any way to write a Visual Basic program that would allow that feature?

 

[DarkSun]

You could just use this bit of code:

Private Sub Document_Open()
ActiveWindow.View.SplitSpecial = wdPaneComments
End Sub

Place this in the VBA Project for the document. This would show the Comments pane when the file is opened.

Or you could use code to change the options as dianemarie suggested.

Just use the record button to obtain the required code.

 

[bsquared18]

Thanks. When I have a moment, I'll give it a try.