GWArchive and the fid number?

[Noor2000]

Hi all,
I'm trying GWARCHIVE for more then 100 account of Employee who left the company and which should be deleted. My problem is that GWARCHIVE archive all this users in one folder with the fid number name but I need to recognize which fid number is associated with which user
Any suggestion
Thanks for your help
Noor(TechnicalUser)

 

[ITsmyfault]

in console one you can add the FID to the "users" view (the quick way) as a column. It's also available on the Groupwise tab of each user's property page (slow way)
If you need to keep old email for ex-employees you probably want to publish rather than archive. GWArchive can do both. When you publish, it's seperated by user by year so you can burn someone's email onto CD when they leave, and you don't have to maintain a GW acount for them - which you do when you archive. Both have their place to be sure..

 

[Noor2000]

Thanks ITsmyfault for your reply, I went trough the presentation of publishing It seems more convenient. But I still have one question, If I publish the account and I delete it and then the user comes back and I want to unarchive his account can I do that by just publishing? Thanks
Noor

 

[ITsmyfault]

To the best of my knowledge, no. Once email is published, it cannot be brought back into someone's mailbox. (keeping in mind that the simple act of publishing an email does not delete it or do anything to it.. ) The published version is 'offline" basically.
What you can do is burn their published email to a CD or DVD, give them the XML viewer and they can access it that way. If you need to keep email in a form that can be 'un-archived' at any point in the future, you will probably need to run an archive policy rather than publish, and then keep every user account in GW even after the users have left. Depending on your organization's size, that could get pretty inconvenient. (and/or expensive!) We're implimenting both here, publish for compliance-related issues and archive for the users.

 

[Jump1ng]

Have a look on this link.

http://www.taykratzer.com/topics.cfm?t=14

Look at the sample chapter how to restore deleted users. It is an excellent guide. I think I will have to get the whole book as it seems to be the ultimate guide to gw 6.5 administration.

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Make the best use of what is in your power, and take the rest as it happens.

 

[ITsmyfault]

I can vouch for the Kratzer admin book. It is very well done, and very complete. Well worth the money.
Also check out "success with clustering groupwise". We're running a smaller but similar cluster thanks to it.