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compliance archiving

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pinkpig13

pinkpig13

IS-IT--Management
Feb 25, 2005
23
US
Hello all,

Can anyone recommend some software that will archive all daily incoming and outgoing e-mails including emails send internally? I need to archive the emails so that it meets regulatory compliance from Sarbanes-oxley, SEC, NASD etc...

I was looking into advisormail.net which is archiving service which has a monthly fee. I rather not do a monthly fee and just have it all done in-house and have it maintained.

I also looked at a open-sourced but it requires ActiveDirectory. Unfortunately were still on NT domain =|
I seen other email archiving software but they all seem to want a W2K active directory setup instead of the NT domain that we have. Anything out there that will work with a NT domain and exchange 5.5 ? Like have a server setup with the archive software. The mail would come in and hit the archive server first so it can be archived and then relay/send it to exchange 5.5 for distribution.

Anymore recommendations for me to look at would be great!

thanks
Laura
 
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>The mail would come in and hit the archive server first

Well, outbound and internal email wouldn't, would they?

One method would be message journalling - and yes, Exchange 5.5 can do it, as I mentioned back in August last year in thread10-1265305 - but the link I posted then is broken. Try
 
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KVS Enterprise Vault, now part of the Quest stable is a good if expensive option.
 
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Enterprise Vault went from KVM to Veritas and then to Symantec, didn't it?

I don't believe the latest versions of Enterprise Vault support Exchange 5.5
 
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(and it is also worth pointing out that you still have to set up journalling properly as per my original post before even the Exchange 5.5 compatible versions of Enterprise Vault can work ...)
 
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strongm > I would like outbound messages to be archived to, hopefully something like that can be done. Does journaling just keep a log? or does it keep a copy of the message,subject,to/from etc...?

Zelandakh > kvs enterprise vault, thats owned by symantec now, correct? All searches of kvs vault points to symantec.

Any other solutions anyone??

Thanks
L
 
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Exchange 5.5 journalling keeps complete copies of all messages, internal and inbound and outbound, in a designated mailbox.

It doesn't do much more than that (although that seems sufficient for your requirements), hence the existence of 3rd party products such as Enterprise Vault, which then manages those copies (e.g. advanced searching, archiving to alternativre storage, etc)
 
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Yup - I meant Symantec. Been thinking about Aelita too much recently :)
 
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Doesn't the latest release of Backup Exec support mail archive features?

Carlsberg don't run I.T departments, but if they did they'd probably be more fun.
 
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Sure - but on the other hand it doesn't support Exchange 5.5 ...
 
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Ah I see. We're on version 10 with 5.5, we're moving across to the latest release when we upgrade to 2007. I was not aware that it was not compatible with 5.5.

We did once use message journalling before we got a mail gateway that supported archiving, but I never realised that it supported the logging of internal mail? I only ever managed to get it working with external>internal and vice versa.

Carlsberg don't run I.T departments, but if they did they'd probably be more fun.
 
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There were two type of journalling with 5.5, as I recall. One which came with the Internet Mail Service Extension, and only journaled mail that went through the Internet Message Connector.

The other, which I'm talking about, can journal everything (although you do have to route your internal email through the MTA rather than it being delivered staright to the private informatin store to get the feature working; it's all documented in the Microsoft link I provided earlier)
 
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we use message journaling here, and I recommend setting the mailbox for the message archive to be on a separate Exchange server, and thus in a separate private store database. The size of your private store database will balloon quite rapidly with message journaling, and keeping it separate from your other mailboxes will allow you to backup it up separately (or not at all) depending on your needs.
 
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>The size of your private store database will balloon quite rapidly

Indeed so
 
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>I was not aware that it was not compatible with 5.5.


Sorry, need to clarify

11d does support Exchange 5.5 in the same way as previous versions of BackupExec have (namely through the Exchange Backup API for the Information Store and MAPI for individual mailboxes). It does not, however, support the shiny new advanced, fast backup, archiving and recovery features against Exchange 5.5
 
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Ah, thank you. A good job we're upgrading then! Well, assuming our trial run finds it to work with our current database system.

Carlsberg don't run I.T departments, but if they did they'd probably be more fun.
 
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All this information was very helpfull. I've turned on journaling on exchange 5.5. It seems to be working. I specified a recipient mailbox to hold all the emails. Now how do i manage it?

strongm >> you mentioned 3rd party products such as Enterprise Vault. Are there any other products out there that you know of that works with journaling?

I would like to back it up and take it off the exchange server once a month and store all the emails somewhere else.

Thanks
Laura
 
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I use the Clean Mailbox function in the Exchange Administrator, to quickly delete all e-mails in the archive mailbox older than 12 months. Just do that every couple of months or so.

As before - I recommend a separate exchange server so that your private store containing the archive mailbox is separate. If you don't have the hardware, I highly recommend VMWare Virtual Server ( It's free and will let you set up another instance of Exchange without more hardware, presuming you have the harddrive space on an existing server or PC.
 
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of course, and you'll need an extra license for the windows server OS too.
 
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