Check boxes in Word forms 1

[Wizdar]

I’ve inherited a form that needs to be modified so much that I'm starting from scratch. Naturally, the original author is no longer with the company.

It contains several checkboxes, which in itself isn’t a problem. But making them work is another thing. What I mean by “making them work” is, click the box and an X appears. Currently I have to double-click the box, which brings up a dialog box (Check Box Form Field Options), where the selection is made. Lame.

What I’ve tried so far:

Copy and paste from the original form. This gives me the box, but with the above situation.

From the Forms toolbar, insert the check box, then apply the protection. Now the box is clickable, but I can only address the form fields. This would be fine, except there’s a large section for text entry (below “End of Protected Section”) that now cannot be used.

What am I missing here?

Office 2003 on Win XP Pro

 

[SkipVought]

Hi,

In Word, using Form Fields means that ONLY the Form Fields are editable when the Form is LOCKED.

Skip,
[sub]
[red]Be Advised![/red]
The band of elderly oriental musicians, known as Ground Cover, is, in reality...
Asian Jasmine![/sub]

 

[SkipVought]

Consider making the text in the "UNPROTECTED section" one or more Text Fields.

Skip,
[sub]
[red]Be Advised![/red]
The band of elderly oriental musicians, known as Ground Cover, is, in reality...
Asian Jasmine![/sub]

 

[Wizdar]

OK. I tried that, but it leaves a shaded area of the text box, which does not happen on the previous form. And I know what won’t be acceptable.

It seems the previous author was able to accomplish this.

 

[TonyJollans]

Hi Wizdar,

When you protect a document for Forms you have the option to specify which sections of the document are protected.

Make sure you have a Section break between the area with the FormFields and the area you want to allow free editting in (it sounds like you already have that).

Do not use the toolbar icon to protect. Go via the menus. How to do it depends on your version of Word.

In Word 97 and 2000 ...

Select Tools > Protect Document... and you will get a Dialog box
Click on the Forms radio button and the Sections... button will be activated
Click on the Sections... button and you will get a dialog with a list of sections
Check the section with the form fields (section 1?) and uncheck the one with the text (section 2?)
Click OK (twice) and you're done

In Word XP and 2003 ...

Select Tools > Protect Document... and you will get the Protect Document Task Pane
Under 2. Editing Restrictions, check the box and the dropdown below will be activated
From the dropdown, select Filling in Forms
When you have done this a hyperlink will appear below the dropdown, [blue]Select sections...[/blue]
Click on this and you will get the Section Protection Dialog
Check the section with the form fields (section 1?) and uncheck the one with the text (section 2?)
Click OK
In the Task Pane, section 3. Start enforcement, click on Yes, Start Enforcing Protection
Close the Task Pane if you wish

Enjoy,
Tony

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[Wizdar]

Tony,

Thanks! I missed the Select sections... part.

Silly me.

 

[fumei]

And if you do not like the shading of the fields you can toggle that off. Use the Form Field Shaing button on the Forms toolbar.

Gerry