Can't Print Page Range in Office XP 4

[captaincrunch00]

Hey everyone,
I am trying to print certain page numbers of a 360 page document. I am doing this by selecting print from the file menu, then hitting the 'Pages' radial button and typing in the page numbers I want. i.e. 33-45, 56-77
This doesn't work.
It does one of 2 things, and I don't know how it decides which one to hit me with.
Option 1) The print job gets sucked into those magical black holes that people joke about. Stop laughing. They exist.
Option 2) It prints all 360 pages until I realize and hit the cancel button, then it prints 40 more before stopping.

Anyone else run into this? I'm finding a whole lot of nothing on my Google searches.
I've tried rebooting, repairing office, threatening it with a drop out of the window, and even offered it a 'female companion' but to no avail.

Thanks a lot
-Andrew

 

[CandyFloss]

Hi Andrew,

By any chance, does your document contain Section breaks?

Eleanor

 

[captaincrunch00]

Yes it does.
That is probably my problem then?

Is there a good way to get rid of section breaks and not mess up the layout of the document?
Thanks a lot
-Andrew

 

[CandyFloss]

I HATE Section Breaks with a passion because when you remove them, it messes up the Headers and Footers. If however, you don't have any Headers or Footers, you should be fairly safe to replace the section breaks with page breaks.

 

[captaincrunch00]

Alrighty, I highlighted the whole document, went to Page Setup and clicked the Layout tab.
Then I changed it from 'new page' to 'continuous' Section breaks.
This messes up the format of the document quite a bit. I'd have to go through all 360 pages and hit enter a 5-10 times per page to get the next date down onto it's own page.

Thanks for letting me know what's wrong, now I've gotta go find out how to fix it nicely if you don't have any more ideas?
Thanks a lot!
-Andrew

 

[BlueHorizon]

Hi,
This might help. You can replace the Section Breaks with Page Breaks in the following way:

On the Edit menu, select Replace.
Put cursor in Find What box.
Click on the More button.
Click on Special.
Select Section Break.
Put cursor in the Replace With box.
Click on the More button.
Click on Special.
Select Paragraph Mark.
Click Replace All.
Close the dialog box.

HTH,


Best,
Blue Horizon

http://www.bluehorizontraining.com

 

[fumei]

We all may hate section breaks, but headers and footers are ONLY held in the code for section breaks. You can not have headers, or footers, without sections. Even if you never add a section, there is always Section 1.

Replacing section breaks is only a good idea if you do not need them. Then, hey, if you do not need them, why have them?

The problem is not with section breaks, but the way Word paginates. I hope you did not change your original document - you did the changes you posted about on a copy...right? As you noted, removing sections can mess up format.

There are a few solutions.

1. Print using a selection. Put the selection point at the start and go (extend it) to where you want it to end. Print selection.

2. Note the actual page numbers of the pages you want to print, and print using those numbers.

3. Use bookmarks and VBA code.

This last is best if you need to print often.

Oh, and the key to section breaks is, when you make one (except for continuous ones), always immediately make two blank pages - not with another section page break, but with an Alt-Enter. If you are possibly going to have a header or footer, EVER, put it in immediately. Even if it is gibberish. If you know, for sure, it will be Same As Previous, then keep iot that way. Otherwise, get rid of Same As Previous.

Then delete those pages. The information put into headers and footers immediately after the creation of a section break is persistent in that section break. It will remain. You can then add as many pages as you want into that section, and the headers/footers will remain correct.





4.





Gerry

 

[dcompto]

I don't know how long I worked with Word before I came across the following, but maybe it will be of benefit to share in this thread: