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Calendar
- Thread starter lardum
- Start date
HobbitLovr
IS-IT--Management
I noticed that when I changed delivery to the Mailbox (which resides on the server) and made the Outlook Today mailbox folder the default folder, the calendars were then able to be shared by all (as long as the user granted rights). But I'm fairly new at this, and there may be a better way to do it. ;-) [sig]<p>Elaine<br><a href=mailto:HobbitLovr@aol.com>HobbitLovr@aol.com</a><br>[/sig]
I think you have to add the person that shares their calanders mailbox to your profile. Only items (calander, contacts,...) will be viewable, depending on the permissions given by the sharing party. Large groups make this a very tedious endeavor!!! [sig][/sig]
mycroft234
MIS
If you set permissions to an address book it works like a charm File->Folders->Properties<folder>
zoeythecat
Technical User
The obvious way to do this is to create a Public Folder, use this folder for "Calendar Items". and then give permissions to whatever users you want to access this folder. You can create this public folder from your outlook client provided you have permissions to create public folders. If you don't, ask your IT Department to create the folder for you. After this is done you would be able to access this calendar from your outlook client by simply scrolling down to the "Public Folders", and "All Public Folders"
arcserve2000
MIS
Quick question regarding the creation of a Shared Calendar in the Public Folders through the Outlook Client. Once you created the name say Shared Calendar, how do you modify it?How do you add users or how do you create something in a Calendar..Please help....thanks in advance.
Rob
Rob
zoeythecat
Technical User
After you create the calendar you simply just right click on the folder you created, go to properties, then permissions tab. Add/remove members from there. Any users that you added to this calendar can update/create items.
arcserve2000
MIS
When i do creat the calendar folder in exchange admin, Public Folders, i right click and i pick the user and specify the rights. Would that user be able to read my Calendar from my Outlook? If not, how does this work?
zoeythecat
Technical User
You don't create the folder from Exchange Admin. You create the folder from your outlook client. You just need to make sure you have permissions to create folders. You can verify this by:
(1)Open up Exchange Administrator, Under the Site object, select Configuration and then get properties of the Information Store Site Configuration object. Go to the Top Level Folder Creation page.
(2) Add/remove whoever users you want to have permissions to create public folders.
(Next step would be to open up your outlook program and create the public folder)
(1) From outlook Scroll down to "Public Folders", then "All Public folders"
(2) Click on File==>New Folder==>Folder Name
(3) Under the "Folder Contains" window click the down arrow and choose "Calendar Items"
(Note that step 3 can only be done if you have outlook2002. If you have outlook 2000 this is not possible because calendar items are not part of the drop down list. In this case you can still create a public folder by dragging a blank calendar down to the all public folders area and then adding/removing members from the permissions tab)
* Hope I answered your question ok? As you can see it would be easier if you have outlook2002 (from OfficeXP). With outlook2000 you may have to be a little creative to create that calendar.
(1)Open up Exchange Administrator, Under the Site object, select Configuration and then get properties of the Information Store Site Configuration object. Go to the Top Level Folder Creation page.
(2) Add/remove whoever users you want to have permissions to create public folders.
(Next step would be to open up your outlook program and create the public folder)
(1) From outlook Scroll down to "Public Folders", then "All Public folders"
(2) Click on File==>New Folder==>Folder Name
(3) Under the "Folder Contains" window click the down arrow and choose "Calendar Items"
(Note that step 3 can only be done if you have outlook2002. If you have outlook 2000 this is not possible because calendar items are not part of the drop down list. In this case you can still create a public folder by dragging a blank calendar down to the all public folders area and then adding/removing members from the permissions tab)
* Hope I answered your question ok? As you can see it would be easier if you have outlook2002 (from OfficeXP). With outlook2000 you may have to be a little creative to create that calendar.
zoeythecat
Technical User
Actually, i'm re-reading your post. I was assuming you wanted to create a public calendar folder. If all you want to do is have someone to be able to read your calendar you would do the following:
(2 Step Process)
(First Step)
(Login to your outlook profile. You need to make changes in 2 places)
(1) Right click on your "outlook today mailbox" which is at the very top of your folder view, click on properties, then click on "permissions" and add whatever users you want and specify the type of access you want them to have
(2) Now right click on your "Calendar" in your folder view and click on "properties", then "Permissions" and again add the users and give whatever role you want them to have.
(Second Step)
(1) login to each users mailbox that you gave permission to. (Lets just say you gave permission to one user and this user name is user1)
(2) Click on "Tools==>Services==>Microsoft Exchange Server should be highlighted==>Click on Properties of Microsoft Exchange Server==>Click on "Advanced"==>Click on "Add"==>Now add your mailbox==>Click on "Apply" and "Ok"
(3) now you should be able to see your mailbox from the folder list (you may have to exit outlook and go back in). If you expand your mailbox this person should be able to now view your Calendar.
* So this is how you would allow other users to be able to view your calendar. You have to do this 2 step process.
(2 Step Process)
(First Step)
(Login to your outlook profile. You need to make changes in 2 places)
(1) Right click on your "outlook today mailbox" which is at the very top of your folder view, click on properties, then click on "permissions" and add whatever users you want and specify the type of access you want them to have
(2) Now right click on your "Calendar" in your folder view and click on "properties", then "Permissions" and again add the users and give whatever role you want them to have.
(Second Step)
(1) login to each users mailbox that you gave permission to. (Lets just say you gave permission to one user and this user name is user1)
(2) Click on "Tools==>Services==>Microsoft Exchange Server should be highlighted==>Click on Properties of Microsoft Exchange Server==>Click on "Advanced"==>Click on "Add"==>Now add your mailbox==>Click on "Apply" and "Ok"
(3) now you should be able to see your mailbox from the folder list (you may have to exit outlook and go back in). If you expand your mailbox this person should be able to now view your Calendar.
* So this is how you would allow other users to be able to view your calendar. You have to do this 2 step process.
arcserve2000
MIS
I created a folder in the public folders, i don't see this option you mentioned..
Under the "Folder Contains" window click the down arrow and choose "Calendar Items"
(Note that step 3 can only be done if you have outlook2002. If you have outlook 2000 this is not possible because calendar items are not part of the drop down list. In this case you can still create a public folder by dragging a blank calendar down to the all public folders area and then adding/removing members from the permissions tab)
Under the "Folder Contains" window click the down arrow and choose "Calendar Items"
(Note that step 3 can only be done if you have outlook2002. If you have outlook 2000 this is not possible because calendar items are not part of the drop down list. In this case you can still create a public folder by dragging a blank calendar down to the all public folders area and then adding/removing members from the permissions tab)
zoeythecat
Technical User
Yes, because its not available in outlook2000 for some reason. If you have outlook2002 it is available. Do you have any workstations with outlook2002?
The other option would be to login as someone that has an unused outlook calendar and then copy that calendar down to the "All Public Folders"
The other option would be to login as someone that has an unused outlook calendar and then copy that calendar down to the "All Public Folders"
zoeythecat
Technical User
Shouldn't matter. All you would be doing is copying a blank calendar down to the all public folders. You should be able to do that from outlook98 as well
arcserve2000
MIS
after i created a Calendar folder in the public folders, if i click properties on the folder created all i get is a General Tab telling what kind of folder it is, thats it! I don't see any options you have mentioned in my outlook 98 client
zoeythecat
Technical User
How did you create the public folder? What outlook profile were you logged in as?
arcserve2000
MIS
i created teh public folder in the outlook client. I am logged in as myself, i am the administrator...why?
zoeythecat
Technical User
Can you give me a step by step how you created the folder.
zoeythecat
Technical User
Lot of useful articles at this link. Maybe this can help you back track a little bit.
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