Auto Save Emails to Network 1

[Paul318]

Hi,
I'm looking for software that will run on Exchange 2003 server which will automatically save a copy of any emails (sent or rec) to a network location. This will be based on the subject (so if the subject contains 4343 save to folder H:\jobs\4343).

Does anyone know of a good package that will do this?

 

[markdmac]

Have you looked at the journaling feature of Exchange?

I hope you find this post helpful.

Regards,

Mark

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[Zelandakh]

What are you trying to achieve? Journaling copies emails but not to storage, only to email.

 

[Paul318]

We are trying to save all emails that are sent or received with certain project numbers in the subject to save the emails to the job folder on the network, just because many different people work on any one project and all of the emails need to be accessed by everyone working on that project. Users are forgetting to put these emails in, and if working remotely they don't do this until they return to the office. So we wanted something on the server that we can setup to do this. We looked at rules in Outlook, but we would need to set the rule on EVERY computer which isn’t a viable option.

 

[58sniper]

Public Folders in Exchange were designed specifically for this.

Pat Richard MVP
Plan for performance, and capacity takes care of itself. Plan for capacity, and suffer poor performance.

http://www.ucblogs.net/blogs/exchange/

 

[Zelandakh]

Yeah - public folders are definitely the way to go.

 

[Paul318]

We also have a lot of data out of email, large CAD drawings which we don't really want to bog the exchange server down with.

 

[58sniper]

SharePoint

Pat Richard MVP
Plan for performance, and capacity takes care of itself. Plan for capacity, and suffer poor performance.

http://www.ucblogs.net/blogs/exchange/

 

[Paul318]

Thanks for all of your suggestions, but Sherepoint is an overhead which we don't want to get into. Ideally we'd just like some archiving software that will copy emails from exchange to the File store.

 

[58sniper]

I'm not aware of an archiving solution that does what you want. Many use a flat file system, but it's proprietary to the solution, or cryptic. Nothing that would organize to what you want. You'd be better off using a conventional email archiving solution and then using the solution's interface to retrieve as needed.

Pat Richard MVP
Plan for performance, and capacity takes care of itself. Plan for capacity, and suffer poor performance.

http://www.ucblogs.net/blogs/exchange/

 

[Paul318]

Hi,
We have decided to go with a rules option, does anyone know of any software that will allow the Outlook rules to be set once on the server?
We found this product

http://www.ornicusa.com/

which seems perfect, but it only works for Exc5.5! Can't seem to find one for 2003 anywhere? Any suggestion would be greatly received!
Thanks.

 

[Zelandakh]

slipstick.com or diditbetter.com used to do something like this I think.

 

[Topkapi]

Have a look at

http://www.email2db.com/

This has some very powerful rules options and may be able to achieve what you want

 

[Zelandakh]

Star to Topkapi for a great suggestion.