AP Year-End Processing Error

[skier1284]

Dear All,

I am trying to close the year 2009 in AP system. I have completed the year-end processing for GL, but for the AP system I get the following error.

Description: Incorrect procedure. Before running Year End you must: - Print all unprinted posting journals and create G/L transactions.

Source: 12:48:01

I have double checked that all batches are posted and printed. There is one deleted batch that says it has not been printed, but there is no option to print.

Any help would be greatly appreciated...need to get to the 2010 year!

 

[Jay Converse]

Why are you closing 2009 in AP? Nobody closes the subledgers, there's no reason.

 

[skier1284]

The reason is to start with the batch number 1 for the 2010 AP year.

 

[ettienne]

What a waste of time, it's not required. Besides you are throwing away transaction history.

 

[skier1284]

Unfortunately I am not the boss, and he wants to close the AP and start the year over with a year one batch. I tried to explain your point of view. Do you have any suggestions as to how the error I have could be fixed? I seem to think it is because of the deleted batch, but I am not sure?

Any help would be greatly appreciated!

 

[ettienne]

Print all the posting journals and clear them. It's not the same as printing the batches, and it's not the deleted batch that is causing the problem.

 

[skier1284]

Thank you for your help that worked. We had never printed the posting journals before.

 

[ettienne]

Just as a note to anyone else reading this, do not reset your batches at year end. Doing that forces you to delete all your batch history and clear all your audit trails, so you have nothing left to go back on. Bad accounting practice...