PO Distribution 1

PTina · Aug 18, 2004

I have a scenario where I need to have the GL reflect (as an accrual) the PO total. I don't know how to accomplish this as no distributions are posted until the Receiving is done. I need to have this figure reflected on the GL once the PO is created and approved.

Does anyone have any idea how to achieve this? How does the PO module even handle cases where a deposit or pre-payment has to be made before goods are delivered?

Any help appreciated.

jazgeek · Aug 18, 2004

the short answer is: it can't be done

the long answer is: yes it can be done via journal entries (that of course won't reconcile to anything in the subledger). We constantly have to make prepayments to asian vendors in advance the receipt, it has to be accomplished manually I'm afraid.

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and they wonder why they call it Great Pains!

jaz

PTina · Aug 19, 2004

Thanks Jazgeek,

That's what I figured but I was hoping I was wrong.

stef315 · Aug 25, 2004

PTina,

Is this for a government by chance? I have a government client that rquires POs to be posted. We wrote a customization where they click a button to create a journal entry like jazgeek mentioned. The journal entry is posted. The JE references the PO Number and the Receivings Trx also reference the PO Number. So, since there is no guarantee the GL and PO will match, you can use SmartList with these PO Number references to help reconcile If (when) it gets off. FRx is a quick way to pull the account total to open PO totals if you activate PO Committments.

Feel free to contact me if you need more detailed information.

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PO Distribution 1

PTina

Technical User

jazgeek

IS-IT--Management

PTina

Technical User

stef315

MIS

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