[WORD] Grammar: change all?

[carpeliam]

I've changed the grammar checker settings, and I'm working with a 60-page paper. I'd like to make certain global changes, for example expanding all contractions and making all sentences have 1 space between them instead of 2 (or in some cases more). If I do this through the spell/grammar checker, I have to do it on a case-by-case basis. What I'd really like to do is set my grammar settings and (for certain rules, like spacing, contractions, etc) let MS Word change everything for me.

I suppose I could do a find-replace and use wildcards, but coming up with the appropriate regular expressions is sometimes tedious and hard to verify (especially in a long document). Is there an easy way to do what I want?

Thanks all.

Liam Morley
Software Engineer
"light the deep, and bring silence to the world.
light the world, and bring depth to the silence.

 

[tf1]

If you set the Grammar settings options to One Space and have the Grammar While you Type checked, then double spaces will be underlined with a green squiggly.

But it should be just as easy - maybe easier - to Search for a stop followed by two spaces and Replace with a Stop followed by one space.

This will remove all double spaces.


Regards: tf1

 

[Madawc]

As tf1 says, search-replace is quite powerful. It can include paragraph marks and similar - choose More and Special. Also if you select a block of text, you can do a replace for that block and it will ask before going on to apply it elsewhere.

Madawc Williams (East Anglia, UK). Using Windows XP & Crystal 10