Word 2007 - Chapter Headings + Page Numbering

[Northy39]

Hi everyone:

I know my way around Word pretty well, but I am REALLY stuck on this one .. UGH .. lol

I have a document, where I have "Chapter - Heading 1" set for each of the main headers so that these not only show in the Table of Contents, but also so that the page numbers have the chapter number included.

(e.g., Chapter 1 - page 1-1)

Problem is .... the chapter numbering, does not go sequentially with what I am trying to do .. (e.g., I must skip numbers here and there)

25
26
27
28
30
35
etc.

I have figured out that by having the "Style" applied to the main headings and by right clicking and choosing "set numbering value" it will skip to whatever number I want ... BUT ... the page number stays attached to the previous section (as I'm using section breaks) and doesn't update.

Example:

I need to go from 28 to 30 ... was able to change the Chapter Heading number to 30, but the page numbering stays at 28-[ ] ....

Help Please !!!!

 

[MakeItSo]

Simplest solution:
Add a dummy chapter...
"Chapter 29 Placeholder"
...and format it as "hidden"

;-)

[navy]"We had to turn off that service to comply with the CDA Bill."[/navy]
- The Bastard Operator From Hell

 

[Northy39]

Hi Makeitso:

This does not work. I added in 29 and it puts 30 on the next line, but when I go into font and choose hide .. it doesn't hide it .. is this because it is auto-numbering?

I don't get it .. Frustrated !! .. lol

 

[MakeItSo]

Hi Northy,

mark the entire dummy line including the paragraph mark, then click "format-->characters", check "hidden".

It does work with me...

[navy]"We had to turn off that service to comply with the CDA Bill."[/navy]
- The Bastard Operator From Hell

 

[fumei]

but when I go into font and choose hide .. it doesn't hide it .. is this because it is auto-numbering?"

Say.....

1. One
2. Two
3. Three
4. Four

If "2. Two" is Hidden (as MakeItSo mentions, make sure you have the paragraph mark), then it is Hidden. You may still see it, depending on your View. If you look at Print though it shows as:

1. One
3. Three
4. Four

It is Hidden, but the numbering is retained.

"I need to go from 28 to 30 ... was able to change the Chapter Heading number to 30, but the page numbering stays at 28-[ ] ...."

Yes, it should do that. There is no connection between the two. Page numbering relates to the Section. "set numbering value" relates to the paragraph. You will have to reset the page numbering.

Gerry

 

[Northy39]

I'm sorry - what version of Word are all of you using?

I have no "format", "character" ..

This is Outline numbering so that each heading has a Chapter number. Therefore, if I add a "dummy" number and put nothing beside it and then try to block and choose to hide anything on the "dummy" number line it chooses all the auto-numbers ...

This numbering is also in a Table - see attached screen shot ..

In regards to the page numbering auto-updating, it is attached to the Chapter heading so should update with the Chapter heading 30-1, 30-2, etc.

Please see attached screen shot

 

[MakeItSo]

Argh! word 2007 of course...

I am working with Word 2002 & Word 2003, so naturally I'm still working with menus rather than ribbons...

Again: select the entire row "29" including the concluding paragraph mark.
Then hit "CTRL+SHFT+H" to apply hidden formatting.

Once you deselect the "show hidden characters" option, which is the ¶ button on the top right of the "paragraph" group, you should get the dedired result.

[navy]"We had to turn off that service to comply with the CDA Bill."[/navy]
- The Bastard Operator From Hell

 

[Northy39]

Ok - got it working .. but .. it leaves where the "ghosted" 29 is .. it leaves a blank line .... how do I get rid of that? .. lol

In circumstances where I have to jump from 30 to 39, I don't want 8 blank lines above section 39 ... ?

Thanks

 

[TonyJollans]

This may or may not help, depending on your document, but Page fields pick up the chapter number the same way StyleRef fields do, and can take a "\l" switch. If you use this, then, when you have changed your Chapter number, you should get 30 instead of 28 in your original example.

Enjoy,
Tony

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