Vantage Subcontract GL Codes

[HomeStump]

We are running 6.10 and we process many subcontract purchase orders utilizing the Subcontract Operation feature within the purchase order line to reference specific jobs/assemblies/operations.

Our problem is that the GL codes that are pulled in to the purchase order line detail are not always correct. We do not know where the GL codes are pulled from so we have to go into every purchase order detail line and update each line, every time.

Can someone please advise where we can update the GL codes associated with the parts/jobs/subcontract ops so we don't have to manually correct the GL code on every purchase order?

Thanks in advance,

Kim

 

[Jillp]

The G/L for subcontract ops come from the Product Code in the job. Below is a direct quote from the Vantage Job Header Help Screen. Below is a section that I copied from the help screen.

"Subcontract

Subcontract is the General Ledger account that should be used for subcontract transactions involving parts assigned to this product group. This account will be used for any transaction that uses a WIP Subcontract account. If no WIP Subcontract account from a product group can be found, the system uses the WIP subcontract account from the company configuration control accounts.

G/L account numbers are always entered in the format you assigned in your Company Configuration. For example, if your account numbers are 5-digit Chart of Account numbers followed by 2-digit Department numbers, you might enter 30000-01 (you do not need to type the "-" separator character, it is supplied for you). If your account numbers are 2-digit Division numbers followed by 3-digit Department numbers followed by 4-digit Chart of Account numbers, you might enter 02-003-3000. For further information, see Company Configuration: Entering Options For All Modules."

Hope this helps.

Jill



You defined G/L account 10-10-1111 as the WIP Subcontract account when setting up control accounts for your company. You then defined G/L account 20-20-2222 as the WIP Subcontract account for product group GREEN. Part ABC is assigned to product group GREEN. Part XYZ is not assigned to a product group. You then create two inventory transactions, both with a TranType of PUR-SUB. The first transaction uses part ABC; the second transaction uses part XYZ. Account 1 (which for PUR-SUB transactions is the WIP Subcontract account) for the first transaction is 20-20-2222. Account 1 for the second transaction is 10-10-1111.