Turning off GL

[dmrVA]

Is it possible to use Macola without the GL. With our new CEO I am spending more of my time explaining variances that I am doing anything else.

Our accountants use quickbooks for most of their companies and I am thinking of turning off the GL and letting Macola be our order entry, inventory (pieces), etc. If I did this the inventory would be maintained, but I would have to key the invoices into quickbooks and do the AP on quickbooks. I would also have to do manual GL entries at month end to adjust the inventory.

I know this sounds simplistic...Any comments/concerns would be appreciated.

 

[dgillz]

Yeah, in company setup just unclick the GL module. You would still get your AP Distribution to GL, AR Distribution to GL, and IM Distribution to GL reports, you just couldn't interface them to anything.

Software Sales, Training, Implementation and Support for Macola, Synergy, and Crystal Reports. Check out our Macola tools:

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[NEmacGuy]

Been there and done that. Sure can. Only long term to think about if you were moving to MacolaES. It is GL centric, but have even done that.

 

[dmrVA]

Thanks. Could I leave GL checked, post everything but IM from the subledger and then make my IM entries manually? I am having to do this anyway. If I could do this, I should be able to roll costs as often as I want without any entries booking. The inventory adjustments are really confusing this new CEO. And I spend an unreal amount of type doing analysis on individual part changes.

I think this way I would not have any inventory adjustments, just an entry to book purchases, cost of production, inventory loss.

1. Cost of Beginning Inventory at the start of the period + inventory purchases within the period + cost of production within the period = cost of goods
2. Cost of goods ? cost of ending inventory at the end of the period = cost of goods sold

 

[crystalreporting]

In IM Setup there is an option to bypass GL entries - this setting means IM does all it's normal stuff, but doesn't interface to the GL (but all other modules do). I have a couple of customers using this feature and then simply doing manual entries to the GL for the value of their inventory.

Peter Shirley
Macola Consultant, PA and surrounding states.

http://www.erpessentials.com

 

[dmrVA]

Thanks..I see this. Could I still leave Item audit trail and imvt trx audits checked? Can you share what entries they do at month end?

 

[dgillz]

Peter,

The bypass G/L only applies to IM Transactions from the IM Module. Other transactions that take place in other modules such as OE, PO, POP or SFC still create IMDISFIL_SQL records.

Software Sales, Training, Implementation and Support for Macola, Synergy, and Crystal Reports. Check out our Macola tools:

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[NEmacGuy]

You can also tell OE not to book cost of goods.

 

[crystalreporting]

Don - that's correct. That's why I stated 'but all other modules do'.

Peter Shirley
Macola Consultant, PA and surrounding states.

http://www.erpessentials.com

 

[dgillz]

Peter,

But IM still interfaces to the GL for PO receipts, POP and SFC receipts and issues, Cost roll ups, Physical or Cycle counts and OE shipments (unless you turn this off too as NEMacGuy suggested). The only thing you don't get is the GL effect of anything entered under IM->Trx->Trx.

Software Sales, Training, Implementation and Support for Macola, Synergy, and Crystal Reports. Check out our Macola tools:

http://www.gainfocus.biz/exceladdin.html