Switching over to Personal folders in Outlook

[pikk]

Hi,

My question deals with changing the delivery location of all internal mail in Outlook XP. I have a ver 5.5 Exchange server and everyone running personal folders on their pc's. However, one system is still using the Exchange side mailbox. I have changed the delivery location within Outlook but now I need to move the Calendar items. What is the best way to go about this?

TIA

Pikk

 

[dennisbbb]

The best way to guarrantee you get all the schedule is to create another pst file and name it "temp". Then copy the server's Calendar folder to this "temp" pst. Then go to File and Import from "temp" pst, choose only the copied Calendar into your primary calendar.

 

[pikk]

Thanks for the suggestion! Works now.

P

 

[fuego007]

If everyone's mail is being dumped to their local hard drives, how do you handle disaster recovery in the event someone's drive crashes? Are users responsible for backing up their hard drives? This seems to me to be a complete waste of an Exchange server. Configuring things in this manner negates the collaborative messaging capabilities of Exchange. Call me negative, but I just think there's a lot wrong with doing things this way.

 

[dennisbbb]

I prefer users take care of their own email and here's why.

Considering two hundred users emailing each other instead of talking, with emails averaging in size of 5+ megs, their inbox fill up within weeks. There's no way to avoid that. We have dumb users from top to bottom. The boss will yell at you like you don't know what you're doing when they hit the limit and start getting warning popups. Heck everyone's a boss here.

Yeah sure, when they crash sorry that's how it is. Start anew. No big deal, all junks anyway. They're glad they get rid all that junk anyway.

But if you leave everything on the server, and you do cleanup and deleted a "deleted" email from 4 years ago, you'll get yelled at for deleting that "deleted" email, because they needed it. (If it was a crash of their harddrive, they know the lost it, permanently, so they get around it or recreate their work. Now they have a reasonable excuse to their boss, because their harddrive crashed. Get the drift?..

Oh as for collaboration, they sure do collaborate by emailing left and right. They delete but never empty the trash, because "they might need it Someday"..

So to sum it up, they keep the email on their pc, if they crash, great excuse to "get a new computer". Great the computer guys got some work to do. Great they dont have a computer for a day because they got a crash. Basically whoever keeps the email is liable. I sure don't want that liability. They are provided network share drives to store whatever is "that important". (That I have to provide.)


Being negative or not, this is the way it goes if liabilty for cleaning up "deleted" emails is so high here. We only provide the service of flowing emails, not storing emails or safekeeping their junks.

 

[pikk]

I am in complete agreement with dennisbbb and what he states is generally my thinking as well although not the only reason I do it. You points are well taken and for most IT mngrs...probably the way to go. But.....

Specifically, most of our mail (mail that pertains to business or clients) is not stored in Outlook or Exchange. It simply comes through our CRM app and this of course has its own mailbox...that gets backed up daily. Furthermore...dealing with a 3+ gig mailstore for 40 users is just a waste of good tape as most of it is junk. All my users are very much aware that all their mail is local and they are responsible for archiving...to the server...whatever they feel is important enough to keep. It also saves me money on a plug-in for Exchange to do open file backup. In any event...perhpas when I finally upgrade to a less buggy version of Exchange and people get tired of archiving, I may go back to server storage. For now...my users are happy with the current setup and have been for 3 yrs now.