Hello.
I work for a small company with ~14 employees. Generally, clients hire us to prepare documents for them. Most of these documents are pretty straightforward. We never have more than one or two people working on an individual project at the same time. We currently do all our work the old fashioned way--files in networked file shares, email through an Exchange server. At any one time, we will have 100 open projects, each with 1 to 10 documents that need to be prepared. Often it will take months to more than a year to complete all the docs in a project. But much of that time is just spent waiting on info from the client or from other subconsultants. Actual preparation time for each doc is probably between one to four weeks.
Our main problem is tracking which deliverables are due for all the projects, when they are due, and what the current status is for each deliverable. We do not have much of a problem with using file shares to store our docs because our docs are just not super complex and we never have more than a couple of people actively involved in them.
My boss wants to migrate our stuff into SharePoint, but he does not want to hire a SharePoint developer to set up and run the thing. The job will fall to me and my co-worker, and we have zero experience with SharePoint and we both have other primary job responsibilities that have nothing to do with managing SharePoint.
I think it may be a mistake to migrate to SharePoint, especially without a dedicated "SharePoint person" who would be the expert at setting up and maintaining the system.
Anyone out there have any experience trying to learn and run SharePoint as a non-primary part of their job? Or do you know others who have done this? Are we headed for trouble, or should I relax? The more I read, the more I feel that SharePoint is way overkill for what we need. And we have at least two remote personnel who can't work through remote desktop or vpn because they are on very slow internet connections. If we managed all our docs through SharePoint, I think it will be a big burden for them.
Any guidance you all have would be most appreciated.
Thanks,
Duluter
I work for a small company with ~14 employees. Generally, clients hire us to prepare documents for them. Most of these documents are pretty straightforward. We never have more than one or two people working on an individual project at the same time. We currently do all our work the old fashioned way--files in networked file shares, email through an Exchange server. At any one time, we will have 100 open projects, each with 1 to 10 documents that need to be prepared. Often it will take months to more than a year to complete all the docs in a project. But much of that time is just spent waiting on info from the client or from other subconsultants. Actual preparation time for each doc is probably between one to four weeks.
Our main problem is tracking which deliverables are due for all the projects, when they are due, and what the current status is for each deliverable. We do not have much of a problem with using file shares to store our docs because our docs are just not super complex and we never have more than a couple of people actively involved in them.
My boss wants to migrate our stuff into SharePoint, but he does not want to hire a SharePoint developer to set up and run the thing. The job will fall to me and my co-worker, and we have zero experience with SharePoint and we both have other primary job responsibilities that have nothing to do with managing SharePoint.
I think it may be a mistake to migrate to SharePoint, especially without a dedicated "SharePoint person" who would be the expert at setting up and maintaining the system.
Anyone out there have any experience trying to learn and run SharePoint as a non-primary part of their job? Or do you know others who have done this? Are we headed for trouble, or should I relax? The more I read, the more I feel that SharePoint is way overkill for what we need. And we have at least two remote personnel who can't work through remote desktop or vpn because they are on very slow internet connections. If we managed all our docs through SharePoint, I think it will be a big burden for them.
Any guidance you all have would be most appreciated.
Thanks,
Duluter