Setting Alerts for all members in site

[BajanPOET]

I wondered if there was a way that I could set all of the users of my Sharepoint site to receive alerts when a change occurs in a document library? I have an Incoming Documents document library that is supposed to act as sort of a shared inbox, where the manager uploads documents and the staff goes and either reads or downloads the things he posts. I just thought that it would be a good idea to have all of the users Alerts set automatically so that when a new document is put into the doc. lib. everybody gets an alert.

This would achieve the same objective as Outlook popping up with a visual cue when it is minimized to the systems tray and a new email comes in.

Anyone has any ideas?

GOD is in charge, though men may say, "Not so!

 

[ouzojd]

Its probably not the prettiest solution, but I setup another user. Logged on as that user and set the alerts I wanted.

Then I set a rule up for that users email to forward all email that comes from the account that sends the alert email to everyone.

By setting the rule to only forward email from the specified account it stops spam or people who reply to the alerts email been forwarded to everyone.

 

[Thomas2000]

Hello,

There is a webpart that will allow you as an Administrator to set alerts for the site users.

You can find the webpart at

http://weblogs.asp.net/jan/archive/2004/03/27/97335.aspx

I have tried this webpart and it works, although it sometimes had problems with removing alerts for separate users on some libraries or lists.

Cheers,
Thomas

 

[BajanPOET]

Thanks for the webpart info...

I've downloaded it - now how do I run it? I've downloaded the .msi file, but nothing happened when I ran it (or at least I don't know if it did.) How do I start using it? (Forgive the newbie question! <grin>


GOD is in charge, though men may say, "Not so!

 

[Thomas2000]

Hello,

After you have installed it you can add it as any other webpart on a site. You should however perhaps add it on a webpartpage. If you add it on the Homepage of a site, users will have problems accessing it.

If the installation did not add it to the webpart lits on your server/sites you might have to use the stsadm.exe tool top install it properly. There should be installation instructions with the webpart or on the blog from where you downloaded it.

On your site, click modify this page, chose add webparts, chose browse, you should see the webpart there (if not you should use the stsadm.exe tool and do the installation that way).

Cheers,
Thomas

 

[BajanPOET]

I have been given the responsibility of developing and maintaining the Sharepoint portal for my department, but I did not do the initial install of the software. Where can I find the stsadm.exe tool and how do I use it? I have only been using sharepoint for about 4 weeks.

Thanks

GOD is in charge, though men may say, "Not so!

 

[Thomas2000]

Hello,

The stsadm tool is a built-in tool that comes with sharepoint. Information on how to use it is available in the Windows ShaerPoint Services Administrator guide and Sharepoint Portal Administrator Guide, you can download them from

http://www.microsoft.com/downloads/...F6-8224-4B19-A6A4-3E33FA13D230&displaylang=en

http://www.microsoft.com/technet/prodtechnol/office/sps2003/downloads/admdwnld.mspx

Cheers,
Thomas