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Send Task Item (Outlook) on Button Click

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jsaliers

Programmer
Jan 23, 2003
129
US
I have a form set up so the user enters in a project. They fill in their own name as the requester. They can assign the project to either themself, or somebody else. When the project is assigned to themself, I want it to create a task in their outlook. When the project is assigned to somebody else, it should assign a task to that person, and send it through outlook. I can get it to send a task to somebody else, but cannot get it to create one in their own outlook if they assign a project to themself. I included the code I am using. It gives an error when assigned to themself - "Assign statement must be used before a task is sent." However, if I assign the task, and set the recipient the same as the origin, it says that you cannot send a task to yourself. Any ideas?

'Open and populate the recordset with required data
Set dbs = CurrentDb
Set rs1 = dbs.OpenRecordset("Select * FROM Ref_Employee WHERE Name = '" & Forms!EngWo!RequesterName.Value & "'")
Set rs2 = dbs.OpenRecordset("Select * FROM Ref_Employee WHERE Name = '" & Forms!EngWo!AssignedTo.Value & "'")

'Gather the information about the e-mail
email = rs2("Email")
origin = rs1("Email")

'Set up the body of the e-mail to add all fields
TxtBody = OrderDate & Chr(13) & Chr(13)
TxtBody = TxtBody & "Project: " & ProjectNumber & " - " & ProjectName & Chr(13)
TxtBody = TxtBody & "Name of Requester: " & RequesterName & Chr(13)
TxtBody = TxtBody & "Context of Test: " & TestContext & Chr(13) & Chr(13)
TxtBody = TxtBody & "Description of Work: " & DescriptionOfWork & Chr(13) & Chr(13)
TxtBody = TxtBody & "Assigned To: " & AssignedTo & Chr(13)
TxtBody = TxtBody & "Start Date: " & StartDate & Chr(13)

'Create instance of Outlook, and a task object
Set objOutlook = CreateObject("Outlook.application")
Set objTask = objOutlook.CreateItem(olTaskItem)

'Create and assign task ONLY IF requester is not assignee. Otherwise, create task for self
If Not email = origin Then

With objTask
.Assign
.Recipients.Add (email)
.Subject = "You have been assigned project #" & ProjectNumber & " - " & ProjectName & ", by " & origin & "!"
.Body = TxtBody
If Not IsNull(RequiredBy) Then
.DueDate = RequiredBy
End If
If Not IsNull(StartDate) Then
.StartDate = StartDate
End If
.Send
End With
Else
With objTask
' .Subject = "You have created project #" & ProjectNumber & " - " & ProjectName & "!"
.Body = TxtBody
If Not IsNull(RequiredBy) Then
.DueDate = RequiredBy
End If
If Not IsNull(StartDate) Then
.StartDate = StartDate
End If
.Send
End With
End If


Thanks in advance for all help and suggestions.

Jon
 
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