Secretary Adding Names to the Boss's Personal Address Book 1

[horna]

I gave a secretary access to her boss's personal address book. She can manually add information, but she would like to take existing entries from the Notes Address Book, and add them to her boss's address book directly. Of course, she can add items directly to her OWN address book from the Notes Address Book.

To try and accomplish this, I replicated the boss's personal address book from his local hard drive to the Notes Server, then I replicated it back to the secretary's local hard drive, renaming it, to say, namesBoss.nsf.
I also created a Location Document with the Boss's information, that the secretary changes to, each time she wants to add something to the his local address book.
No matter what, any new entries taken from the Notes Address Book will only go into the secretary's local address book, instead of the Boss's.

Is there anyway to transfer information from the Notes Address Book, directly into another or 2nd local address book?

We're running 6.5.2 version.

Thanks very much for your help.

 

[pmonett]

I suppose the secretary is not working directly on her boss's station ? Once she has replicated to the server, her boss must replicate in turn. She cannot do that from her station, nor can she access her boss's NAB remotely, since it is local on his station. Even if she has a location document that makes her work with her boss's ID on her boss's mailbox, she is not locally on his station, nor does she need to be.

Is her boss's station replicating at all ? Try replicating both clients twice to the server. If the boss's NAB is indeed replicated over the server and to her desk, that should clear the issues.

Pascal.

 

[horna]

Thanks for the response.

Actually for testing purposes I have it setup now the following way : boss's personal address book replicates to the Notes Server, and then that file replicates to my local hard drive. So any changes made by the boss will replicate to a file stored locally on my PC, after replicating through the server.

I get the latest updates, can make changes, and manually add new contacts. What I am trying to do is, as I add a new contact, is to select that person from the regular Notes Address Book, thereby automatically bringing in information to the local address book that is already stored in the Notes Adddress Book.

While in the boss's personal address book, I select Directories, from the "choose address book", I select Notes-Mail Address Book, type in a name, highlight the name, then finally hit the buttom with the plus sign. BUT, the name only goes into my personal address book. I have no way to do this routine, and make the information go into the boss's personal address book.

I hope I am explaining it clearly. Thanks again very much for your help.

 

[pmonett]

You have explained it quite clearly : you want a user to be able to import contacts into a database that is not the user's local address book. The fact that it is an address book is irrelevant.

You only have one local address book. The functionalities implemented by default in Notes are tailored for that one, and none other.

I would suggest making an agent in the secretary's personal NAB that copies selected docs to the replica of the boss's NAB locally. Then the secretary can replicate to the server.

You'll get a local update that will work.

In any case, one thing is for sure : you'll never get the default "Add Contact" code to go anywhere else than the user's local NAB without heavy editing. And editing mailbox code is not entirely the best thing to undertake without a lot of experience and analysis.

Pascal.

 

[horna]

Thank you. I created an agent, and that works fine.