Save whole outlook 2003 folder to network drive

[AngelB]

Hello All

The IT department at work has asked that we all try and cut down the size of our inboxes in outlook 2003. I would like to archive some of my folders to a network drive, but if I select any more than one email at a time and then 'Save As' from the file menu, the only 'Save as type' option that I have is 'Text only' and the Save button is greyed out. Does anyone know of an option that will just let me save the contents of an outlook folder to a network drive easily? Obviously I don't want to go through each one individually!

Many thanks

Geraint

The lights are on but nobody's home, my elevator doesn't go to the top. I'm not playing with a full deck, I've lost my marbles. Barenaked Ladies - Crazy

 

[Salut39]

Hi,

In Tool, Options, Mail Setup, Data File...

You can add new Personal folder.pst file on your specific drive and then move all E-mail in one go there.

Yuri

 

[MakeItSo]

Well, why not do as proposed by IT and actually ARCHIVE the file?
File->Archive

Give the baby a path & a name, save and be happy.


[navy]"We had to turn off that service to comply with the CDA Bill."[/navy]
- The Bastard Operator From Hell

 

[cmeagan656]

You don't state if you are running an Exchange server or not but I'm assuming that you are.

Saving .pst files (archiving) to network drives is not supported by Microsoft and can create all types of issues with access/corruption of the .pst file.

Your IT department is likely asking that you go through all your emails and delete any unnecessary emails as their Exchange space or disk space is getting low. For example, if you have a back and forth email going then it is likely that you only need to save the very last email (either sent or received) and not the 10 - 15 messages received/sent during the conversation. Any non-work related attachments should also be saved to your home drive (if permitted) and the emails themselves deleted. Basically, your IT department is asking you to do some housecleaning!

Cheers.

 

[MakeItSo]

May I contradict?
Working with PST files located on a network share is not encouraged by MS.
There is nothing wrong with creating a local pst file and then moving it to a network share to include it in your data backups.

As a matter of fact, our project managers store all their project-related mails to a project-specific pst and save it to a mapped drive (network share).
As long as you work with your Exchange folder and only archive project mails to a networked psts, there is nothing majorly wrong with that.

;-)

Regards,
MiS

[navy]"We had to turn off that service to comply with the CDA Bill."[/navy]
- The Bastard Operator From Hell

 

[cckens]

For this end I always propose the Outlook PST backup tool.

http://office.microsoft.com/en-us/outlook/HA010875321033.aspx

If you have to archive, create the local PST and use the backup utility to copy it to the network share on a regular basis.

Microsoft does not encourage (or support for that matter, MiS, ask any Guru from MS) the use of network PSTs as the file hooks can drag network speed a little. This can cause headaches if you have a lot of people doing it. It also makes backups "H-E-double hockey sticks" as the file remains open if the user leaves there computer logged in over night with Outlook running (more common than I care to think about). Backups of that file fail as the file is still open.

The backup utility works with Outlook to make sure that the locally stored PST is moved to a location where a backup can take place.

If you absolutely MUST archive to PSTs, this is the utility that best suits your needs.

cmeagan656
Sometimes, it's not enough to clean up... ask some executives that have to deal with low Exchange quotas and legal worries. Been in too many cases where Legal is asking for ALL emails in the last year from a specific person. In this case, you can have a piece of pie and eat it too, maybe just not the flavor you were expecting.

Just a suggestion and my 2c...

Ken

"cckens is a nick... why the H-E- double-hockey-sticks am I using a nick for a name? Am I afraid of who I am?"
-me
"...don't know why, but I think of chickens when I see that nick...maybe even choking chickens???"
-Tony (wahnula)

 

[joepcguy]

This works well for safe keeping (accessing your .pst on a network share) the only problem, if connected via a vpn connection Outlook can be extremely slow and sometimes not even work + tou can not access it when off the network