Records Management

[NoNotesAl]

I need to know if there is a way to delete all email that is over 3 years old in Lotus Notes? To include email attachmetns and emails that are archived and placed in personal folders. This must be an automatic process.

Any help would be greatly appreciated. Has anyone already written a script on this? Also need to be able to stop this on demand when needed.

Anyone have a similar situation?

Thanks,

 

[pmonett]

There can be with a minimal amount of fuss.

First you need to create a hidden view with a Selection Formula that lists all docs older than your time period of choice.

Once you have the view, you can create a scheduled agent that deletes all docs in the view on a regular basis - once a week, once a month, whatever.

The programming is simple and the result is guaranteed. Plus, to replicate it to everyone's mail file all you need is to place the code in the mail template.

Pascal.


I've got nothing to hide, and I'd very much like to keep that away from prying eyes.