post to AP without invoice 1

[randva]

Macola 7.5.102e, Pervasive

We have one or two vendors that require us to pre-pay before they will process our orders. We would like to post those payments to their AP accounts. Macola requires an invoice to post payments to - but we do not have this yet for pre-payments.

Does anyone have a work around or solution for this issue?

Thank you, in advance, for any suggestions.

 

[kscheeler]

The voucher you need to enter would be the amount you are planning on paying. If it's not the full amount, then I would do an initial voucher for the down payment and then a seperate one for the balance once you get the invoice.

You can't just enter a payment without a voucher in the system to pay. However, you can do a direct payment where during voucher entry, you enter a check number that you've already written. What that does is create a voucher and a payment record at the same time.

Kevin Scheeler

 

[randva]

Kevin:

Thank you for the suggestion. My understanding is that this is just like entering a manual check against an invoice.

I want to end up with a Vendor credit balance. I have not received any inventory, so it should show as a credit balance.

Again, thank you for your help.

 

[kscheeler]

From an accounting perspective, you could debit a prepaid account so on the GL you could see.

When you receive the inventory, Macola will still debit Inventory and Credit Receivings Accrual. You would then have to create a journal entry to Credit the prepaid account and debit Receivings Accrual

Kevin Scheeler