PO Receivings

[lingtring]

I have some receivings wich are wrong, but the purchasing guy didn't catch that until after he posted those receivings. Is there a way to void such receivings?

Here's the problem more explained
PO made for 500,000 pieces of item "1234"

Shipment 1 came for 70,000 pieces with invoice for those 70,000
Receiving 1 made for 500,000 and only 70,000 invoiced (this is 500,000 pieces received)

Shipment 2 came for 45,000 pieces with invoice for those 45,000
Receiving 2 made for 45,000 and 45,000 invoiced (this gives a total of 545,000 pieces)

Shipment 3 came with 50,000 pieces with the invoice for those pieces
Receiving 3 cannot be made cause it says the PO is completed

Receiving 2 is correct the one that is causing all the problems is receiving 1, and is the one I need to void, but has allready been posted, have looked everywhere and couldn't find where to void posted receivings.

Im using GP 6.0

Thabks in advance for your help

 

[RWahlert]

Howdy:

Since you can not void receiving transactions you need to do an inventory transction to remove the appropriate quantity from inventory. You then need to create a transaction in general ledger to adjust the inventory account, and AP. You might also have to create a transaction in AP to credit the wrong amount on the invoice.

 

[lingtring]

I was afraid that receivings couldn't be voided :-S

Well, thanks for your help.

 

[stef315]

You can void the invoice part of receivings where you void other payables transactions (Void Open or Void Historical). This doesn't affect the PO or the inventory quantities. So, you have to do the inventory transaction to remove the quantites. You then would have to increase the PO back to the original amount/quantities or create a new PO if needed.

This is moving up my list of features I wish were added. Some function that will act as if the Receiving was never done and fix Inventory quantities, General Ledger, and Remaining PO all in one click.