pasting Word into PM makes titles appear twice

[TheSouthCole]

Hi! I am a completely new PM user dumped into a gigantic project, so please bear with me.

Text was formatted in PM, then copied/pasted into Word for people to edit. Now, I copy/paste their edited Word document back into PM (formatting is all still there), but any titles are shown twice when they get into PM. Paragraph text is shown only once.

(P.S. -- I was told that if I used "place," the text would not return with its formatting, and I'd then have to reformat the document. That's why I'm using copy/paste.)

Any insight would be appreciated!

 

[BionicJohn]

Hi, TheSouthCole,

From the PM Win FAQs in AdobeForums:

"It is well known that copy/pasting Word docs directly into PM will cause problems, particularly when style names clash. There are several 'safe' ways of getting the text into PM to ensure you don't bring in conflicting styles with the potential to corrupt the PM docs:

1. Save the text from Word as rich text format (.RTF) or plain text (.TXT) instead of as a .DOC, then use File>Place to get it into PM. Make sure you immediately delete the link to the Word doc in the Links Manager, otherwise problems next time you open the PM file as it will look for that RTF/TXT file - bad news if you have made changes to the text in PM.

Saving in RTF or TXT formats strips out the Word styles. The former however retains all bolding and italicising, the latter does not.

2. Copy and paste the text into a brand new PM doc, highlight all the text and on the Styles palette, click on the [No Style] option. Then recopy the text and paste it into your existing PM doc and apply PMs styles. (Don't save the PM doc where you applied the [No Styles]).

Either way, it is far better to apply styles using PM than to bring in Word styles.

3. When you are in the "Place" dialog box, try checking "read tags." This will prevent the Word document from importing its own styles into your document.

Iechyd da! John
Glannau Mersi, Lloegr.

 

[TheSouthCole]

Thanks, BigJohnD. Appreciate your response.

I actually did read that FAQ before I wrote my question. Those options will lose the formatting, however, and there is too much text to reformat.

I did find out that all I need to do is delete the second title (obviously), then click the plus sign in the style box in PM and whatever formatting might have gotten messed up during the copy/paste event gets fixed.

Do you know a good way (for next time) to get formatted sections out of PM and into Word for editing, then back from Word into PM after updated?

 

[BionicJohn]

Hi, TheSouthCole,

> I actually did read that FAQ before I wrote my question

You'll get a wider range of repsonses in

http://www.adobeforums.com

- it's pretty quiet here.

> Do you know a good way (for next time) to get formatted sections out of PM and into Word for editing, then back from Word into PM after updated?

The least worst way is probably to use RTF format. Sorry I'm not being more positive.



Iechyd da! John
Glannau Mersi, Lloegr.

 

[Eggles]

PM and Word handle text in such different ways, esp with leading, it's not surprising that there are problems created by switching between the two. Is it an option to get ALL editing done in Word first, then placing it in PM as the final step? Switching back and forth between the two will inevitably lead to corruption of the PM doc.... yikes.

 

[viol8ion]

I agree with eggles, I cannot think of a worse work-flow, other than maybe copy/pasting Word Clip art.

When in doubt, deny all terms and defnitions.

http://www.wuli.com