Our group shares a conference call line.
To avoid having to ask around to find out if it's being used at a specific time, I set up a Public Folder calendar, and added each group member as an author. Each of us then added a rule to our Outlook so that when we create a meeting, a copy is written to the shared calendar. Then all we need to do is check that calendar to find out if the # is being used. So far so good; but now, if a group member sets up a call for himself and 4 "outsiders" with a reminder, ALL group members are getting the popup reminder even though they are not part of the meeting.
I'm asuming that the original invite will send a reminder to those actually invited, so I think I just need to turn off reminders for all meetings in the shared calendar.
The question is HOW?
To avoid having to ask around to find out if it's being used at a specific time, I set up a Public Folder calendar, and added each group member as an author. Each of us then added a rule to our Outlook so that when we create a meeting, a copy is written to the shared calendar. Then all we need to do is check that calendar to find out if the # is being used. So far so good; but now, if a group member sets up a call for himself and 4 "outsiders" with a reminder, ALL group members are getting the popup reminder even though they are not part of the meeting.
I'm asuming that the original invite will send a reminder to those actually invited, so I think I just need to turn off reminders for all meetings in the shared calendar.
The question is HOW?
