I am using Outlook 2002 connection to my Exchange 2000 server. If I start a new message and hit the To: button to address a new message, the address window pops up, I switch to my contacts and have the list of names on the left. The problem is that the names appear alphabetically by first name. Can I switch that to have them order alphabetically by last name? Any information would be appreciated. Thanks!!!
Tek-Tips is the largest IT community on the Internet today!
Members share and learn making Tek-Tips Forums the best source of peer-reviewed technical information on the Internet!
-
Congratulations gkittelson on being selected by the Tek-Tips community for having the most helpful posts in the forums last week. Way to Go!
Outlook 2002 Addressing issue
- Thread starter PalmIdiot
- Start date
I am making the assumption that the Contacts are being listed via the Outlook Address Book.
Then go to TOOLS - SERVICES, select Outlook Address Book and select Properties. You should display the option to show contact names by first name or last name.
That is if MS did not change that feature in 2002 (I am using 2000). joegz
"Sometimes you just need to find out what it's not first to figure out what it is."
Then go to TOOLS - SERVICES, select Outlook Address Book and select Properties. You should display the option to show contact names by first name or last name.
That is if MS did not change that feature in 2002 (I am using 2000). joegz
"Sometimes you just need to find out what it's not first to figure out what it is."
- Thread starter
- #3
So they did change it... This article should help you find the feature. You can skip the part about adding the Outlook Address Book if you already have the component added.
-----------------------------------------------------
The information in this article applies to:
- Microsoft Outlook 2002
------------------------------------------------------------
SUMMARY
=======
Contacts are listed in the File As field of your address book in "Firstname, Lastname" (without quotation marks) order by default. This article describes how you can change the name order in the Files As field in the Outlook Address Book.
MORE INFORMATION
================
To change the File As field order to "Lastname, Firstname" (without quotation marks), modify the properties of the Outlook Address Book service. If you do not have the OAB installed, use the steps in the "How to Add the Outlook Address Book" section of this article, otherwise continue to "How to Sort Based on the File As Field" section.
How to Add the Outlook Address Book
-----------------------------------
1. On the Tools menu, click E-mail Accounts.
2. Under Directory, click "Add a new directory or address book", and then click Next.
3. Click Additional Address Books, and then click Next.
4. Click Outlook Address Book, and then click Next.
5. Click OK when you receive the following prompt:
The E-mail Account you have just added will not start until you choose Exit from the File menu, and then restart Microsoft Outlook.
6. On the File menu, click Exit.
7. Restart Outlook.
8. Right-click the Contacts icon in the Outlook Bar, and then click Properties on the shortcut menu.
9. Click the Outlook Address Book tab, click to select the "Show this folder as an e-mail Address Book" check box, and then click OK.
How to Sort Based on the File As Field
--------------------------------------
1. On the Tools menu, click E-mail Accounts.
2. Under Directory, click View or change existing directories or address books,and then click Next.
3. Click Outlook Address Book, and then click Change.
4. Click File As (Smith, John).
5. Click Close, and then click Finish.
6. On the File menu, click Exit.
7. Restart Outlook.
8. On the Tools menu, click Address Book, click Contacts in the Show Names box.
joegz
"Sometimes you just need to find out what it's not first to figure out what it is."
-----------------------------------------------------
The information in this article applies to:
- Microsoft Outlook 2002
------------------------------------------------------------
SUMMARY
=======
Contacts are listed in the File As field of your address book in "Firstname, Lastname" (without quotation marks) order by default. This article describes how you can change the name order in the Files As field in the Outlook Address Book.
MORE INFORMATION
================
To change the File As field order to "Lastname, Firstname" (without quotation marks), modify the properties of the Outlook Address Book service. If you do not have the OAB installed, use the steps in the "How to Add the Outlook Address Book" section of this article, otherwise continue to "How to Sort Based on the File As Field" section.
How to Add the Outlook Address Book
-----------------------------------
1. On the Tools menu, click E-mail Accounts.
2. Under Directory, click "Add a new directory or address book", and then click Next.
3. Click Additional Address Books, and then click Next.
4. Click Outlook Address Book, and then click Next.
5. Click OK when you receive the following prompt:
The E-mail Account you have just added will not start until you choose Exit from the File menu, and then restart Microsoft Outlook.
6. On the File menu, click Exit.
7. Restart Outlook.
8. Right-click the Contacts icon in the Outlook Bar, and then click Properties on the shortcut menu.
9. Click the Outlook Address Book tab, click to select the "Show this folder as an e-mail Address Book" check box, and then click OK.
How to Sort Based on the File As Field
--------------------------------------
1. On the Tools menu, click E-mail Accounts.
2. Under Directory, click View or change existing directories or address books,and then click Next.
3. Click Outlook Address Book, and then click Change.
4. Click File As (Smith, John).
5. Click Close, and then click Finish.
6. On the File menu, click Exit.
7. Restart Outlook.
8. On the Tools menu, click Address Book, click Contacts in the Show Names box.
joegz
"Sometimes you just need to find out what it's not first to figure out what it is."
- Thread starter
- #5
- Status
Similar threads
