OL Client Rule; OWA Workaround?

[lameid]

I have a rule to move messages to a personal folder when I send them. This of course does not happen when I use OWA.

Any ideas on how to get Outlook to do the same when it picks up the additions to my sent folder from Exchange?

Perhaps a workaround with assigning categories on my existing rule and some other manual run rule or process? I don't like it as I think the copy will be manual along with the category assignment.

Outlook 2007 Sp2 and No idea what the Exchange server is for sure. Ironically, I'm also working on getting my token replaced so I can get into OWA again.

 

[cmeagan656]

Once you open Outlook, manually run the rule on your Sent Items folder.

Hope this helps.

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[lameid]

I think I need to understand how that works before I do it as I am concerned it will have disastrous results... and rereading my post I realize I [red]incorrectly wrote move instead of copy[/red]...

The rule copies the message when it is sent. Assuming I can run the rule on my sent items folder, I would expect it to either do nothing or copy all the messages in the personal folder.

 

[cmeagan656]

You run the rule on your sent items folder, not your personal folder. Whatever criteria is used in the rule is applied to your sent items. Therefore, if an e-mail that you sent wasn't going to be copied to your personal folder if you had sent it from Outlook it won't be copied when you run the rule on you sent items folder.

Assuming that you're using Outlook 2007 (it's similar in Outlook 2003 but I don't have that handy to give you exact instructions) do the following to run the rule on your sent items folder:

Make sure you're in your sent items folder then go Tools ->Rules and Alerts... and click on "Run rules now". In the box that pops up select the rule(s) that you want to run, and click "run now".

Hope this helps.

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[Gavona]

I think you do need to modify your rule as you suggested so that it applies a category at the same time as copying it. Then the rule you run manually will select only messages not assigned to that category.

Gavin

 

[lameid]

Thanks Gavin that integration closes the loop when I modify my rule to account for categories. I'll just have to play with it and see what I can do... I find it suspect that a rule that runs when I send a message can be run on a folder... I'm waiting on token activation so I can really test/figure it out. Here's a key, go figure out how to get it out of the amber yourself... Not really but annoying.

 

[Gavona]

Outlook not installed on my home pc to test any of this. So make a copy of the rule and modify it as required. 2 rules that do (virtually) the same thing but run on different events.

Gavin

 

[cmeagan656]

I run rules manually quite often and have never had to assign categories to get them to work when run manually. Running the rule manually acts just the same as if it had been run when the email was originally sent. The rule is client side, not server side. That is why it doesn't run when you're logged in to OWA.

If you want to test it just move one of the messages that were moved into the personal folder back into your sent items folder and run the rule on it manually.

Hope this helps.

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[Gavona]

cmeagan, I am sure you are right that only one rule is needed. You misunderstand about why we think you need categories though.
A rule copies message in Sent Items folder to another folder.
If you run it again on the sent items folder then it will copy the same emails again.

Solution is to mark the emails that have already been copied by assigning them to a category.

Rule becomes
Check message after sending
If it meets the condition Category does not include "done"
Then perform the following actions
Assign to category "done"
Copy to folder blah



Gavin

 

[cmeagan656]

Gavona, you are correct. I think I must have been having a "senior moment". Doh!

Hope this helps.

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