Multiple Schedules In One Project 1

[gwoman]

Is it possible to accomplish the following scenario in with Project 2003 ... and if so … any suggestions or advise as to where to start would be awesome!

Say I have a Project that consists of building multiple check-in stations...The entire project deadline is 1 year ... Each check-in station I build should only take 7 to 10 days...I would like to create a "Production Plan" (schedule) for each check-in station I have to build... but keep them all within the same 1 year project. I would need a column to specify the frequency in which each check-in station will take to build (the 7 to 10 days) ... I also need a way to store or retain 1. unique ID for each "Production Plan" 2. # of Tasks per "Production Plan" 3. # of tasks not completed from the previous "Production Plan" 4. Reason the task was not complete 5. # of times a non-completed task was forwarded to the next "Production Plan"

I have created the columns that will hold the data above … but I do not know how to go about putting it all together …
Many thanks in advance ….

gwoman

 

[PDQBach]

If I correctly understand your request then you should have no problems at all.

In a number of cases, I have used a single project file to hold several different schedules. It's a lot easier remembering a single file name than it is to remember a bunch of them - so all I have to do is remember the one file name and then page down until I find the mini-project I'm looking for.

You might find it easiest to do something like this:

1. Start with a task named "Template xxx". This will be the template for the tasks that you need to do to install a single check-in station. Put your tasks beneath it and indent them at least one level. Just enter the Task names and Durations (you can add Work, too, but it's not mandatory). The task names should be something like "Build counter xxx" (I'll explain the xxx in a moment).

Do not enter Start or Finish dates on these tasks.

2. Link the tasks so that you have established the precessor/successor dependencies.

3. Leave a few blank lines and then create a task named "Production Plan".

4. To make it easy, let's pretend you're going to build 2 stations. Create 2 pairs of tasks below "Production Plan" and indent them.

Call them Site1 xxx, Site1Anchor xxx; Site2 xxx, Site2Anchor xxx. site1Anchor xxx and Site2Anchor xxx should be milestone tasks (0 work; 0 duration). Indent the tasks so that your schedule looks like this:

Template xxx
t1 xxx
t2 xxx
t3 xxx


Production Plan
Site1 xxx
Site1Anchor xxx
Site2 xxx
Site2Anchor xxx

5. Click on the little "-" that appears next to Template to collapse those tasks.

6. Drag-and-Copy the Template row to immediately below Site1Anchor xxx. Do it again to immediately below Site2Anchor xxx.

7. Set a link from Site1Anchor xxx to the Template task immediately below it. Set a link from Site2Anchor xxx to the Template task immediately below it.

8. Set the start date for Site1Anchor xxx to the start date for the first site. Set the start date for Site2Anchor xxx to the start date for the second site.

9. Those xxx entries? Click on Site1 xxx. Press Ctrl+H to open the change dialog. The "Find what" text is "xxx"; the "Replace with" text is your unique id. Don't do "Replace All" - do Find Next and Replace until you have made the necessary changes. Repeat the process with Site2 xxx.

Take the following lines (watch out for line wrapping) and save them to abc.csv and you can open it with Project and see what I have done.

ID,Name,Outline_Level,Start_Date,Finish_Date,Predecessors,Successors,Duration
1,template,1,Thu 09 Nov '06,Wed 15 Nov '06,,,5 days
2,t1 xxx,2,Thu 09 Nov '06,Mon 13 Nov '06,,"3SS,6",3 days
3,t2 xxx,2,Thu 09 Nov '06,Fri 10 Nov '06,2SS,4,2 days
4,t3 xxx,2,Mon 13 Nov '06,Mon 13 Nov '06,3,"5,6",1 day
5,t4 xxx,2,Tue 14 Nov '06,Wed 15 Nov '06,4,,2 days
6,t5 xxx,2,Tue 14 Nov '06,Tue 14 Nov '06,"2,4",,1 day
7,,,,,,,
8,sched,1,Mon 20 Nov '06,Fri 08 Dec '06,,,15 days
9,site1 xxx,2,Mon 20 Nov '06,Fri 24 Nov '06,,,5 days
10,site1anchor xxx,3,Mon 20 Nov '06,Mon 20 Nov '06,,11,0 days
11,template,3,Mon 20 Nov '06,Fri 24 Nov '06,10,,5 days
12,t1 xxx,4,Mon 20 Nov '06,Wed 22 Nov '06,,"13SS,16",3 days
13,t2 xxx,4,Mon 20 Nov '06,Tue 21 Nov '06,12SS,14,2 days
14,t3 xxx,4,Wed 22 Nov '06,Wed 22 Nov '06,13,"15,16",1 day
15,t4 xxx,4,Thu 23 Nov '06,Fri 24 Nov '06,14,,2 days
16,t5 xxx,4,Thu 23 Nov '06,Thu 23 Nov '06,"12,14",,1 day
17,site2 xxx,2,Mon 04 Dec '06,Fri 08 Dec '06,,,5 days
18,site2anchor xxx,3,Mon 04 Dec '06,Mon 04 Dec '06,,19,0 days
19,template,3,Mon 04 Dec '06,Fri 08 Dec '06,18,,5 days
20,t1 xxx,4,Mon 04 Dec '06,Wed 06 Dec '06,,"21SS,24",3 days
21,t2 xxx,4,Mon 04 Dec '06,Tue 05 Dec '06,20SS,22,2 days
22,t3 xxx,4,Wed 06 Dec '06,Wed 06 Dec '06,21,"23,24",1 day
23,t4 xxx,4,Thu 07 Dec '06,Fri 08 Dec '06,22,,2 days
24,t5 xxx,4,Thu 07 Dec '06,Thu 07 Dec '06,"20,22",,1 day

 

[gwoman]

PDQBach ... You totally ROCK!
This is just what I was looking for ... Thanks ... have a great weekend!
gwoman

 

[PDQBach]

<blush>