Multi-paged Organisation charts

[KarenGilpin]

I wonder if anyone knows if you can merge a multi-paged Organistional chart in Visio 2002. I initially had the chart as one big one, but due to the size of the company it got too big for A1 paper, so i created departmental pages and hyperlinked them to the Leadership Team structure so that it could be posted on the company intranet site. I have now been asked to produce one big chart for the MD and dont really want to start from scratch. i could just copy each segment onto a fresh page but then all the formatting and shape goes to pot. Any suggestions? We are talking about a 500+ employee chart

 

[rvnguy]

KarenGilpin,

Here is hoping that most or all of your departmental sized charts are of the same formatting.

If so, begin with one & open it. I assume you have a mental picture of how all the will fit togeather, so select the first one to open as the uper left or right corner.

Do a file SaveAs and name this as say fullchart or what suits you.

Now with that done, go to file > page setup > paper size and select a paper size that one: you can find a printer that will print it or two: a custom size keeping in mind that you will have to print it at some point. Apply this and exit.

You should now have the orig chart on a larger size paper type. select the complete chart and reposition to the correct location. File save. Now determine if the paper is large enough to contain all of your charts. If not go back and custom resize paper to a size that is large enough to allow all charts to be place and manipulated on one surface.

File save. OPen the second chart, edit > select all. Edit > copy. Now window > select full chart edit > paste. Being careful to grab the full second chart. grab it and drag it and drop it to the correct location. Continue this until all are contained on this one surface.

As they were not generated this way there might be some connection maintenance required. Do this and when complete and you are satisified, edit > select all. Press "ctrl+G"
(I can't remember the menu & this is the keyboard strokes to invoke) this will group the complete chart as a single entity.

Go back to paper select and resize the paper to one you can print to, larger the better. apply and see how over sized the full chart is compared to the paper. click select the chart grab a corner and resize it then reposition it until it fits within the paper. Allow for margins.

As you most probably had a font size specified for the text this may now not appear correctly. File save & then File save as another file name like fullchartbak. close fullchartbak. click select the fullchart and press "ctrl+U" to ungroup. go back and resize fonts to look correct.

Yeah I know, kludgy, but it is where you are and better than starting from scratch. In the future do this from the get go(one sheet) and break it into dept elements after complete that way you have both.

Hope This saves you some time

rvnguy
"I know everything..I just can't remember it all