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Moving/Copying Many Outlook Messages
- Thread starter Dooda
- Start date
BlueHorizon
Instructor
Hi,
Are you selecting the messages using your Ctrl key, then letting the Ctrl key go before dragging them to your folder? This is what works in my Outlook 2003.
HTH,
Best,
Blue Horizon![[2thumbsup]](/data/assets/smilies/2thumbsup.gif "[2thumbsup] [2thumbsup]")
Are you selecting the messages using your Ctrl key, then letting the Ctrl key go before dragging them to your folder? This is what works in my Outlook 2003.
HTH,
Best,
Blue Horizon
NoCalAdmin
IS-IT--Management
once you select your items right click and select Move and browse to where...
Tom
Tom
- Thread starter
- #4
Thanks for your responses.
I have done some more testing with this and it's apparent that it's happening because the moves are from a Deleted folder (in a pst). I do this because I have a rule putting all my mail into a pst (so I don't exceed exchange size limits) and I delete everything as I deal with it, then need to archive it all from the deleted folder which of course gets too big. I used to try and move everything into archives by subject but it takes too long and if something goes in the wrong archive I won't find it.
I suppose an answer would be to move the mails into archive folders rather than delete them, but it's just so much quicker to click the big X. And I now have hundreds in the Deleted folder which I need to move...
I have done some more testing with this and it's apparent that it's happening because the moves are from a Deleted folder (in a pst). I do this because I have a rule putting all my mail into a pst (so I don't exceed exchange size limits) and I delete everything as I deal with it, then need to archive it all from the deleted folder which of course gets too big. I used to try and move everything into archives by subject but it takes too long and if something goes in the wrong archive I won't find it.
I suppose an answer would be to move the mails into archive folders rather than delete them, but it's just so much quicker to click the big X. And I now have hundreds in the Deleted folder which I need to move...
Have you tried File, Import/Export?
Personally I set autoarchive to move emails older than 1 day (sent items), a month (inbox) to a PST file called "Latest.pst". Wouldn't something like that be easier than deleting? Only delete the ones you really don't want to keep or archive.
Of course the Latest.PST file can get a bit large so I try to sort by file size and at least do some housekeeping on the larger ones. When the pst gets too big then I rename it (from an explorer window with outlook closed) e.g. "2007_01_30.pst". The autoarchive will create a new Latest.pst next time it runs.
Gavin
Personally I set autoarchive to move emails older than 1 day (sent items), a month (inbox) to a PST file called "Latest.pst". Wouldn't something like that be easier than deleting? Only delete the ones you really don't want to keep or archive.
I prefer to assign mail to categories. I group by category. A mail item can belong to several categories ("from fred", "Action Outstanding", "Budget") and since they are all in the same archive/pst file then I can search the whole lot for key phrases etc.
Of course the Latest.PST file can get a bit large so I try to sort by file size and at least do some housekeeping on the larger ones. When the pst gets too big then I rename it (from an explorer window with outlook closed) e.g. "2007_01_30.pst". The autoarchive will create a new Latest.pst next time it runs.
Gavin
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