Micros 3700 handling house charge accounts

[nick31]

thread693-1387171

What is a best way to setup the house accounts?
Right now we have one House Charge account, and everything gets dumped there with a reference from a manager.
By everything, I mean dinners of 3 owners, marketing dinners and so on.
Our accountant is not really happy about the situation, since the reference is usually very short and unclear, and it is not easy, for example, to separate spending of owner 1 versus owner 3.
Is it a good practice to setup separate House Charge accounts for each of the owners, marketing and so on? Or is there a better way?

 

[CathalMF]

At the very least i would split it up into the different types of tenders.
Have a unique tender for Owner dinners, marketing etc.

Then set a set of standards for what the reference should contain. Authorizing Persons name/code and a reason. etc.
If the set of standards are not being followed for the information then a SIM script could be written to enforce the entry of these details.

Do you want some custom SIM scripts developed. Contact me via my website

http://www.microspostools.com/

 

[nick31]

Is using separate House Tenders better than creating separate 100% discounts?

 

[pmegan]

Setting them up as discounts will throw off your sales numbers. To some that's a big deal, others don't care. Your accountant can probably describe the pros & cons of each method.

I use separate tenders for each of our house accounts and have Tender/Media category 3 reserved for them. There's a House Account tracking line in all the groups set to Tender/Media Category 3, and a separate House Account Detail report for the breakdown.

 

[nick31]

Thanks a lot, got everything setup.
The House Account Detail report you mentioned, does it come standard or is it custom written?