Meeting organizer

[JMoore64]

I have a user who is a secratery to a CEO, I guess other people in her department also use her as secratery. These other people tend to ask her to set up meetings for them. Is there a way for her to set up the meeting from her calender so it dosen't appear on the her calender. I know i could go and add her as a delegate, But i was just wandering if there was another way?

Thanks for the help

 

[rvnguy]

JMoore64,

You did not state what system you are using??

If it is a MS network, and you are using Schedule+ then each individual that wants her to set up meetings for them can delagate her as an additional user to their schedule. Schedule+ will then send invitations to each invitee that must be accepted/declined and these reaponses will be sent to the meeting requester. This will be whom ever she was acting as a delagate for.

Hope this helps

rvnguy
"I know everything..I just can't remember it all

 

[JMoore64]

Sorry about that, She is using Office 2K

 

[rvnguy]

JMoore64,

I don't recall exactly where Schedule+ is bundled, I think it is part of Exchange/Outlook and not the Office Suite.

You need to determine the version of Outlook that you are using, prior to 2002 the caledar applet was Schedule+, from 2002 to current I believe the correct terminnology is Office Assistance. The same type of functions are available while the UI has changed.

rvnguy
"I know everything..I just can't remember it all

 

[JMoore64]

I just doubled checked. Sorry it's office 2002 (XP). I'm lost, Is Schedule+ part of the office calender?

 

[rvnguy]

JMoore64,

from 2002 to current I believe the correct terminnology is Office Assistance. The same type of functions are available while the UI has changed.

The scheduler is contained within the OutLook package and as stated the functions are mostly the same.

From my first post:

If it is a MS network, and you are using Schedule+ then each individual that wants her to set up meetings for them can delagate her as an additional user to their schedule. Schedule+ will then send invitations to each invitee that must be accepted/declined and these reaponses will be sent to the meeting requester. This will be whom ever she was acting as a delagate for.

Changing Schedule+ to whatever the new moniker is these steps are what needs to be done.

Is this a MS Server network? And are you using MS Exchange Server?

rvnguy
"I know everything..I just can't remember it all

 

[nickpark]

outlook/exchange.

If the secretary has access to the others' calendars, she can Open Shared Calendar in Outlook, create an appointment in the other user's calendar and then invite people.