Make Outlook send "out of office" messages for each incoming email. 2

[Sherman6789]

MS Outlook has a feature allowing the user to set a rule that states that he or she is out of the office and to add any additional message as a reply to email received. The problem is that the message will be automatically sent to the writer only "one" time.

If I am go on a two-week trip and place the automatic message during that time; a writer that send me a message will get the reply. If he forgot about my "out of office" message and sent another message next week, he would not get the reply that I am still out of the office. The writer may get the wrong impression if he or she were expecting an immediate reply. There are many instances where the writer does not track the fact that my reply email stated that I would be out of the office until December 31st, January 10, etc.

I was told that this is the way MS Outlook is setup in this office. I am wondering if any of you know how it can be changed or if you know of a "work-around." I am also sure that if there is a way to set it differently, it would need to be done by the administrators. I need some information to take to them which will incourage them to take some action.

Thanks.

 

[CatPlus]

Hello Sherman6789

If you are using a POP3 mail service, then they all have autoresponders with the option of one time or all times notification. This must be set on your provider's POP3 interface.

If you are using Exchange, then this is set in Outlook from you with the options of one or multiple times.

HTH
Mickey

 

[Sherman6789]

Thanks for your reply.

We use Outlook. When we click on the TOOLS > Out of Office Assistant.
We click I am currently out of office.

There is a box to input your message for the reply.
Above the box is the statement: "AutoReply only once to each sender with the following text"

We could not find a place to change the reply only once to each sender selection to reply each time a sender writes. Note we are not interested in potential oscillation where messages go back and forth several times for the same email message.

Any help will be appreciated.

 

[CatPlus]

So you are using Exchange!

Visit the following link which explains your many options:

http://office.microsoft.com/en-us/assistance/HA012194181033.aspx

HTH
Mickey

 

[tf1]

I wouldn't advise doing what you suggest. It can lead to an infinite loop situation where you send an OOF message which gets bounced, which you reply with an OOF message...


Regards: tf1