Mail Merging

[cadmancan]

I always thought I was pretty savvy when it came to Microsoft Office, but someone asked me a question that stumped me. The question was about how does she mail merge in XP, or Office XP. Can anyone please shed light on this. First what is it and then how do I do it or show this perso how? Thanks.

 

[AFTech81]

Mail merge is really easy to explain. Say you have a letter that needs to be sent out to 20 different people. Instead of typing up the exact same letter 20 times, each time with a different person's name, you type the letter one time and instead of typing a person's name you insert a field. You can then go to another program (my favorite is excel) and type the individuals names. You can then specify which column goes into what field in the word document. I'm not real sure how to do it in XP. It's been a while since I've done it, but I'll look into it for you.

At least now (if my description helped) you know what mail merging is. Brian
USAF
Network +, Win2k Pro

 

[cadmancan]

Thanks that does help. Please let me know how it is done in XP when you can. I am trying to look into it myself.

 

[dianemarie]

Hi, XP sort of complicated the mail merge a little. Once you get used to it, it's fine. Go to Tools-Letters & Mailings, and select the Mail Merge wizard. The wizard will take you through the steps. Once you are comfortable, I suggest using the Mail Merge Toolbar. It gives you more control. Check out the Knowledge Base article 290408 (FAQ) and 294691 (Basics Explained). Both are excellent. Good luck.

 

[carrr]

Step-by-step instructions with screenshots:

http://learning.bus.utexas.edu/Word/mail_merge.htm

 

[cadmancan]

Thanks all of you. That info suggested helped!!