Laptop document management problem. *URGENT*

[Albion]

I have a user on a Windows 98 laptop who uses email (Outlook 97 from a Unix pop3 account) to send out quotes and receive updated job information.&nbsp;&nbsp;This information is saved either in his inbox or sent items folders.&nbsp;&nbsp;<br><br>This sales person is out of the office about 80% of the time.&nbsp;&nbsp;But we (People in office) need access to those emails in his sent items and inbox 100% of the time so we can start jobs which he has quoted, even when he's not around to retrieve the numbers on the quote.<br><br>I need to set something up so that when he comes into the office and connects to the network a document store is updated containing all of those sent items and inbox items that is *easily accessable to other people in the office*.&nbsp;&nbsp;<br><br>**Basically we need something that doesn't require any effort from this particular sales person.<br><br>Can I set up a message rule in Outlook to automatically make a copy of the email to an Exchange public folder? Two problems I have with that.&nbsp;&nbsp;First is when he's connected dialup and gets a file that 3 meg (Quote that contains a CAD drawing), he may disconnect before the copy to the public folder is complete.&nbsp;&nbsp;The second, how can I setup a rule to make emails _he_ sends go to these public folder?<br><br>Is there a way I can setup sendmail to catch incoming and outgoing mails to and from him and move them to some sort of Document storage that everyone can access lick Exchange Public Folders? <br><br>Any suggestions would be helpful.&nbsp;&nbsp;Thanks _much_.<br><br>-cm

 

[comtutor]

I take it you have Exchange? Many of the forwarding features are in Exch. Outlook has an offline folder option that will sync. with the Exch server when even connected ( LAN ) or dialup. You can prescribe what syncs and what doesn't. [sig]<p>Draq<br><a href=mailto:comtutor@uswestmail.net>comtutor@uswestmail.net</a><br>Good Luck with this information<br>
"It's not what you know, or who you know, but who you know that knows what !" --- Me<br>
"Visualize Whirled Peas" --- Kelly Bundy[/sig]

 

[kjonnnnn]

You should be able to go into Exchange and give someone access to that mailbox. They'd be able to access it any time, just like it was there own.

I believe its under Permissions in the mailbox properties box. [sig][/sig]

 

[Albion]

We do have Exchange, but this mail is from our pop-3 server which lives on a Linux box. We are using exchange just for the server based message storing and scheduling stuff.

Thanks

Craig
[sig][/sig]

 

[Pinkman]

Albion-

If the mail is being recieved to his mailbox via exchange then in the exchange admin util - navigate to this users mailbox - turn on forwarding. Insert the users you want to recieve the messages. All users you specify will get a copy of his emails.

If you give someone else permission to get into his mailbox then they could possibly edit, delete, or send mail (not a good idea).

When the user comes in to the office and connects to the network - exchange will sync his mailbox and all new messages will be there (even from the pop3 as long as that is setup correctly in outlook).

Hope this helps!

Pinkman - mcse [sig][/sig]