Is there a setting to purge old report instances on BO XI R2

[DSWEISE]

We are running Business Objects Enterprise XI release 2 and using it to run reports from the Remedy Ar system. It appears that every time we run a report it creates a new instance in both the input and output file store. After only a couple of weeks we are already up to 768 .rpt files on the server and this is with only a handful of users actually running reports.

Since we anticipate as meany as 40 users running daily and weekly reports, this number is going to get excessive very quickly. Any insight on settings or configuration issues that I need to be aware of would be greatly appreciated.

Dan

 

[hilfy]

Yes, you can. In the CMC, you can go to a couple of different places where you can set this.

1. Go to Settings and select Limits. You can chose to have only a specified number of instances or to delete the reports after a specified number of days. Do this at the group level for the Everyone group and it sets the default for the whole system.

2. Go to each folder and select Limits. You have the same options as 1 above, but it applies only to reports in that folder. This will override the default set in 1.

3. Go to each report object, select History and then Limits. This gives you the same options but it applies only to instances of this report. This will override the values set in 1 or 2.

You can be as simple or as complex as you need to be with this.

Note: once an instance is deleted, it is GONE and there is no way to recover it. So, if you need any of this data for historical or compliance purposes, you'll need to find another way to manage this.

-Dell

A computer only does what you actually told it to do - not what you thought you told it to do.